@alarragoitiy34: I literally have the exact same issue! It’s the one thing that I’m most worried about, actually, haha.
Our venue is set up kind of odd, in an awesome old building just like yours. When you walk in, you immediately go up a flight of stairs to a landing where you can either go left or right, up another small set of stairs. The room to the left is gorgeous, with old wood floors. This is where we are getting married, having the DJ, and hoping everyone hangs out in. The room to the right has the bathrooms, the bar, and will have the food.
After the ceremony, everyone will migrate to the other room for food and drinks, while a majority of the chairs will need to be broken down and a few round tables (including my DIY centerpieces) will need to be set up.
I worry that it won’t look how I want it because I won’t be doing it, but it can’t be that hard, really!
The wife of one of our groomsmen has offered to help and I asked her to be our “day-of-coordintator” I don’t plan to pay her because she offered, but I do plan to include her in the program and also get her a gift like I am my bridesmaids, because she will be saving me a butt-load of money and I appreciate her kind offer. I plan to take some photos and give her a clipboard checklist. Also, my MOH’s husband has volunteered for breaking down the chairs and setting up the tables. I am not sure if our photographer wants to take photos with the whole wedding party right after, but if not, then they will be helping, too.
I say, use your wedding party, or other trusted friends to help. It’s important to have a clear vision and just be able to communicate that to whoever you get to help, even use photos if that will help you feel like it will be done how you want.
Another thing is the decor in the ceremony room will be versitile enough to leave up for the reception. I wouldn’t worry too much about trying to completely transform the room between the two, plus, if it’s anything like the old building I’m getting married in, the room has enough character on it’s own to where decor is not really that important.
Best of luck to you, I’m sure it will turn out great. Don’t stress too much over it! You’re getting married, after all, that’s the best part 🙂