(Closed) DIY/Brides without a coordinator or planner “Day of” schedule

posted 7 years ago in DIY
Post # 3
Member
1501 posts
Bumble bee
  • Wedding: September 2011

I will not be having a DOC. I think it will be fine.

The venue will have the chairs/tables & linens set up for 9am. I have a couple people who will be bringing in the centerpieces and setting them up. Someone there to receive the cake when it is delivered and meet the band to set up.

I’m going to do detailed schedules and give them to the wedding party and parents so that everything runs on schedule.

Post # 4
Member
3344 posts
Sugar bee
  • Wedding: August 2010

We did not have a DOC and don’t regret it!  With competent vendors you shouldn’t need a DOC.  Our florist, caterer and venue coordinator set everything up.  I gave each vendor a document detailing what they each needed to do.  They each followed my instructions and didn’t bother me with anything on the day of!

Post # 5
Member
5654 posts
Bee Keeper
  • Wedding: April 2011

We had a friend of our be our DOC and I’m SO glad we did! Considering I was a major DIY bride I didn’t have a venue coordinator to get things set up or anything like that. She literally saved my mom’s and my girls lives that day…

She did a fantastic job getting our Ceremony lined and timed out at the Rehearsal like when to open the doors and how far apart the girls needed to be, along with our musician friends and their cues for the processional & worship song mid-ceremony. And she made sure all the guys & fam were where they were supposed to be the day of. My mom was VERY VERY thankful b/c she knows that all the detail things on the day of would’ve fallen on her.. but she got to just help me and not worry about anything!.. lets just say she’s getting her a thank you gift too! lol

I’m pretty sure that if we hadn’t had my friend step in for that I would’ve really regretted not budgeting for one.

 

Post # 6
Member
72 posts
Worker bee
  • Wedding: June 2011

You assign your close friends and family to put up any diy decor, and you leave a detailed schematic with a color coded legend that shows where every little thing goes. Have someone as type A as you are be the one in charge. This is your day so you will need to have time for yourself, and probably will not have time to decorate much.

Having everything labeled and ready will be a huge plus when someone else is assembling the decor. As far as having a coordinator there have been many times that I have offered my services to a bride whose wedding I was in, so which ever Bridesmaid or Best Man would do a good job could be appointed to take charge. I always make a detailed list for the DJ and keep a copy for myself so that we are on the same page.

I am not having any floral. I know the pain that it can be. All of my centerpieces contain feathers and will be preassembled, boxed and labeled. We are going to try to decorate the night before, but only if we can avoid being charged the extra room rental fee for coming in the night before….if not we will have access at 10am and the wedding starts at 2pm. My mom has recruited several of her friends to come in and help 🙂

I am a DIY wedding warrior…I have a story about my first DIY wedding

http://lovebuzzedme.blogspot.com/2011/05/dirty-little-secret.html

Post # 8
Member
2889 posts
Sugar bee

Make a plan and then delegate and give up control. haha I know that’s easier said than done but you won’t want to decorate the morning of your wedding. We didn’t have a DOC but used family and our catering manager oversaw the tables. I labeled EVERYTHING the day before the wedding using masking tape, paper and sharpie so it could be seen and would not fall off. We loaded everything into my brother’s truck on Friday evening and Sat. morning, he and my cousin drove to the reception venue and loaded in at 8am. We had met with the catering manager a week before the wedding and went over everything for the tables, I even made her a PowerPoint slide with a table mock-up so she had a sample. Then I just left everything up to her and my notes.  99% of the stuff came out as imagined but some of it, I never even saw on the day of only in guest photos did I note how nice the candles on the guest book table looked and other such things.  As long as you are working with someone you can trust and you write good notes, someone else should be able to execute your plan.

 

Post # 9
Member
829 posts
Busy bee
  • Wedding: August 2011

This is my schedule.  I think I have everything!  I’m also adding 5-10 minutes onto each time.  I’m not telling everyone they have that extra time, but trying to get a group going always takes longer than expected.

 

Time          Task                    Who

7:00 AM      Wake Up Call       Everyone
8:00 AM      Make Breakfast   

8:30 AM      Eat Breakfast        Everyone

9:00 AM      Decorate Recep.    

11:00 AM    Hair / Makeup       Bride/Bridesmaids
12:00 PM    Get Ready             Groom / Groomsmen
12:30 PM    Eat Something!!!    Everyone
1:00 PM      Pictures                 Bridal Party
2:00 PM      Set Up Cer. Chairs
2:45 PM      Prelude Music        Mark DJ
3:00 PM      Guests Arrive         Everyone
3:05 PM      Groom / Sam Walk in
3:07 PM      Bridal Party Walk in
3:10 PM      Bride Walks in         Bride
3:11 PM      Vows, hand-fasting, etc.
3:45 PM      Pictures                  Bridal Party / Family
3:45 PM      Happy Hour             Everyone
5:00 PM      Dinner                   Everyone
6:00 PM      Toasts                    Everyone
6:15 PM      Dessert                  Everyone
6:30 PM      1st Dance/Parents Dance
6:45 PM      Dancing Begins        Everyone
10:00 PM     Quiet Hours Begin 🙁
11:00 PM     Tear Down

Post # 10
Member
767 posts
Busy bee
  • Wedding: November 2011

I do have a coordinator/wedding planner but as soon as I am done my schedule with her, I will post it on here!

The topic ‘DIY/Brides without a coordinator or planner “Day of” schedule’ is closed to new replies.

Find Amazing Vendors