Post # 1
I am getting married in NYC (in Queens). Half or less than half of our guests will be from out-of-town and will be staying at the airport Marriott (about 50 people). The ceremony & reception are in the same place, and it is about 25 minutes away from the hotel.
I have been researching buses, and it will cost at least $800 to hire a bus for 50 both to the wedding and returning from the hotel. I would really like to provide transportation, so the guests can just relax, but that is a huge chunk of money that my folks didn’t really plan on.
I am wondering if there is etiquette in this situation. Would it be ok if I ask my guests to get themselves to the wedding (call a car for about $20) and we get a bus to return them to the hotel at the end of the night?
I don’t want to seem cheap, but this bus thing is going to break the bank!
I am dying for your advice!
Post # 3
yikes! i wouldn’t think you were cheap to ask them to call a cab or use public transit. if you go this route, you could distribute a helpful pamphlet or even little card that estimates the fares for them so they can be prepared.
Post # 4
We faced the same dilemma – I got married in the Hudson Valley.
In the end I decided that I was giving my guests a 4 hour open bar and didn’t want them driving unfamiliar streets late at night. So we bit the bullet and hired the bus and I am really happy we did. (I didn’t think there would be enough cabs there to transport everyone so people probably would have used rental cars – which if your guests are staying at an airport hotel, probably won’t be the case).
I think the bus home is the most important if you can give them taxi / car information and make sure there are plenty available to get them there.
Post # 5
I see what you mean about cabs in the Hudson Valley. Availability of cabs won’t be an issue, I was just wondering if it’s in bad taste to ask them to call a car? (Agreed, I definitely don’t want them driving themselves home! That’s not an option !)
Post # 6
Etiquette wise you are not responsible for your guests transportation!
If you can afford it it is a great thing to do for your guests but don’t break the bank over it – I am sure they are expecting to make their way their and back!
Post # 7
- Wedding: August 2009 - Battery Gardens
I would give explicit public transportation and walking directions as well as numbers of car companies that are local to that part of Queens and those that service the entire city. Mr. Swan and I use Carmel a lot and find them to be very professional. Most of our events were in the same general area, but our “afterparty” wasn’t. People hopped in a cab there. Then again, we were in Manhattan with an abundance of yellow cabs roving around, but still… If you are not asking them to go to multiple locations for the wedding, I think it’s fine to give car and public transport directions and options. I also agree with Krissycake to make sure to put estimated costs for cars with and without tip, which is what we did. Plus having grown up in Queens, I know how confusing the streets can sometimes be. I would consider taking a car even if I was a local 🙂
Post # 8
We’re getting married in London, UK. Maybe not on the same scale as NYC but close. I’ve suggested hotels near the reception to stay at and given the number for 2 minicab firms for the guests. I’d love to do something like rent a big red bus for my guests but logistically it’d be too hard.
The moral is, do what you want to do.
Post # 9
You’re not obligated to provide transportation and in NY of all places, asking them to cab it doesn’t come off as cheap. Sure it may be easier for your guests to simply hop on a bus, but then again I can’t imagine 50 people realisitically getting to the bus when they’re suppossed to…a bus ride home would be easier b/c they’d be easier to round up. Just make an extra effort to communicate your expectations of your guests and make it easy for them to cab it…cards with cab phone numbers and fares, they shouldn’t have an issue with it.
Post # 10
I’m having a transportation issue as well since my venue (ceremony and reception at same place) is about 25 minutes from the main hotel. Providing transportation is very important to me and is something we are budgeting for. What I will have to do is this, though. The main hotel (where I, Fiance, family and bridal party and anyone else who wants to is staying) is a Marriott and pricier than some other options. I will obviously be providing cheaper alternatives, but those are about 15 minutes drive from the Marriott. There are 24/7 taxi services available in the area (around Mystic, CT), so anyone that chooses not to stay at the Marriott will have to pay for their taxi to and from there for the post-rehearsal dinner party (also at Marriott) and for the wedding (the transportation will be to and from the Marriott). It’s the best I can really do. I can’t make everyone stay there obviously but that’s the home base so anyone who opts out has to just use the taxi service.
Post # 11
Per etiquette, it is not your responsibility to provide transportation for your guests. If you can afford it, great. But if not, they should understand the situation and be aware that it is their responsibility to take care of.
Post # 12
Can you talk to the hotel? Maybe they can set up a shuttle for you for cheaper?
Post # 13
We are having this debate too and our reception is in the suburbs only 3 miles from the hotel.
I don’t want to pay for transportation so we planned to have the hotel near the reception and this issue is still coming up with Fiance.
I do think that if you negotiated a room block at a hotel that far from the reception, that stinks for the guests since it is so far. If this is just the hotel that everyone chose to stay at and not an official hotel that you negotiated rates with, then they are on their own.
Post # 14
@ daydreamwanderer: that’s what I was hoping. But my coordinator at the Marriott just gave me the name of the bus company they usually use.
The hotel is 5 mi from the site… I think what we’re going to do is, as Janna19 suggested, give them information and suggestions, and have them get themselves to the wedding. Then we’ll get a bus to pick them up at the end of the wedding.
Thanks SO much everyone for the advice!
Post # 15
wow, that stinks that the hotel didn’t want to work with you at ALL!
Post # 16
@ Mrs. Louboutin: yeah, it does kind of stink. The problem is that the neighborhood where we’re having the wedding is kind of a wasteland for hotels. The nicest is a Holiday Inn, which is fine, but not ideal. Originally, we had been working with the Ravel Hotel, which is right around the corner from our venue, but they turned out to be totally awful to work with, so we had to move. But moving meant going further away.
It’s actually only 5 mi but traffic can be unpredictable.