(Closed) Do I Need a Coordinator?

posted 9 years ago in Beehive
Post # 3
Member
88 posts
Worker bee
  • Wedding: September 2009

I think the final decision is yours depending on how you feel about getting all the details in place.  But I’m not doing a coordinator, and I can tell you how we’re handling things.

Some friends are setting up the place cards, etc. at the reception site. I helped do set up for a wedding last year, and I really liked feeling like part of the process. I had lots of fun at that wedding and I felt really involved.

We designated a couple to be our MCs. We will give them a list of announcements and times for dinner, cake, etc. We also gave this schedule to the caterer. The  MCs will meet with the caterer during set up so that they can communicate during the evening if the schedule needs to be adjusted.

I decided not to do a coordinator, even in the imaginary universe where I could afford one, because I wanted things to feel casual and I think it’s fine if guests  know that we’re doing it ourselves.

If your friend wants to be a wedding coordinator, you could ask her if she’d like to be in charge, and get her a gift or something. She might actually like that.

Post # 4
Member
2007 posts
Buzzing bee
  • Wedding: September 2009

I think having a DOC is very much a personal preference but I would utilize the expertise that your friends have.  I mean, they’re eager to help and have experience with large parties?  I think you’re set.  However, if it’s going to make you feel better then having a coordinator it could definitely be worth it to you. 

Post # 5
Member
1573 posts
Bumble bee
  • Wedding: July 2010

I know that my friends would help in a heart beat but I want them to relax and enjoy the day.  I am leaning towards a DOC too.  I think that it help make everything run smoothly and I don’t  have to be the one bombarded with questions or issues on the day.  Something to consider is that they cost money and they’re not too cheap.

Post # 7
Member
290 posts
Helper bee
  • Wedding: June 2009

I wish we had gotten a DOC. But if your friend is excited to do it, and willing to take on the responsibility then great! Just make sure she knows exactly what she will be asked to do, and give her an out if she thinks it is too much.

Post # 8
Member
2015 posts
Buzzing bee
  • Wedding: August 2009

I have a DOC and she’s SO worth the money we’re spending. We have her for the whole day, and we spent $800. She’s truly amazing. I also have friends and family who are very organized, but they’re all in the wedding party, and I wanted to let them just enjoy the day with me, rather than having them worry about all the details.

Honestly? If your friends have never done anything like this before, I would hire a DOC. PLanning banquets in college is slightly different than a wedding. But then again, I’m a control freak to a certain extent, and really didn’t want to trust anyone but a professional with this stuff. On top of all the decor, there’s so many other things to work out like music cues with the DJ, first dances and toasts, if you’re doing anything else during the reception like the anniversary dance or money dance, ceremony music, etc. There were so many things our DOC brought up that I just hadn’t even thought about her doing it. She’s literally taking over for the day, and it’s the most amazing feeling!

I would ask your friend if she wants to be a guest, or the DOC for the day. If she REALLY wants to be in complete control, maybe consider having her do it, but making it clear that she really won’t be able to enjoy the day as much, and that deep down, you’d rather her be there for support, but in a professional capacity.

Post # 9
Member
2015 posts
Buzzing bee
  • Wedding: August 2009

Oh, also forgot to add: Recently at a family member’s wedding, the Aunt and Uncle of the groom were the master and mistress of ceremonies. When it was all said and done, they said they enjoyed doing it, but that they would have rather been just a guest to really take in the day, rather than worrying about timing and everything. Just something to think about 🙂

Post # 10
Member
984 posts
Busy bee
  • Wedding: April 2010

I second Miss Chapstick. I had an aunt who ran my uncle’s wedding last year and while she was more than happy to do it but she was so stressed and didn’t get to enjoy the day. I originally was going to go with family members to help with the big day, but the more I thought about it the more I thought that I really want people to relax and enjoy the day. Coordinators are expensive tho, so I understand your hesitation, my coordninator only started her buisness about a year ago so she’s only $300 for DOC. Try looking on craigslist or for buisnesses just starting up, they may cut you a deal for helping them to build their portfolio.

Post # 11
Member
765 posts
Busy bee
  • Wedding: November 2008

I think everyone should get a DOC if their budget allows it.  Having one allows you, your friends and family to not worry about a thing that day.

I have been planning and managing events for over 12 years and I had one just to not stress about anything that day.

Try looking for newbies to the business, you’ll get a good deal.

Post # 13
Member
10218 posts
Sugar Beekeeper
  • Wedding: November 2010

since you’re getting married in a little over a month you may want to try to contact the local coordinators to see if there are any new planners in the area or if they are running any specials. i am on both sides of the fence with this one. if your friend has always wanted to do this then maybe you should pay her to do it and let her take full control, but has she done anything like this before? what about scheduling and timeline and those type of issues, will you hand her a timeline and tell her what time everything needs to happen or is that something that she’ll do herself?  i think if you broke everything down in an hourly fashion, what needs to be done where, and if you have taken pix of the mockups and given them to her so she’ll know what everything is supposed to look like then everything will be fine…

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