(Closed) Do I need a day of coordinator?

posted 5 years ago in Logistics
Post # 3
Member
8695 posts
Bumble Beekeeper
  • Wedding: September 2013

I have a DOC. She will be helping with:

making sure the bridal party and Groomsmen and kids are in proper order

 making sure the venue sets up correctly (I have a lot of things I’m bringing)

making sure we stay on time

 coordinating for the entire month before

I have about 15 vendors so she will be helping a lot

with them and will give them their tips, etc

she will be there for 10hrs on the day of

*At first I didnt want a DOC and didnt think I wanted one but then I changed my mind. One thing I notice is that people are divided about DOCs. You will have many people tell you that you dont need one bc they didnt have one and everything went fine and then others who have or had one will tell u that u need one. I think only you can decide after seeing what your local DOCs offer.

Post # 5
Member
8695 posts
Bumble Beekeeper
  • Wedding: September 2013

@nl:  mine didnt charge a lot since I dont need a lot. i just didnt want to ask my mom or BMs to help with anything. I want everyone to have a good time and relax.

Post # 6
Member
1358 posts
Bumble bee
  • Wedding: October 2012

Does your venue have a coordinator to work with you? Both our ceremony and reception venues had their own coordinators working with us, and I am so glad they did.

They ran the rehearsal and thought of things I never would have.

They organized the venues’ staffs to set everything up the way I wanted and tear it down at the end of the night. They even boxed up my cake, my decorations I’d brought, and our gifts and delviered them to our suite at the hotel so we didn’t have to lift a finger.

They wrangled all of the vendors to make sure they were there when they needed to be, then directed them where to go and how to set up when they arrived. There’s little things, like finding all of the necessary power supply for the DJ, figuring out where the best acoustics were for the ceremony musicians, and telling the florist where each arrangement goes or where to take the bouquets.

They made sure we were on time and where we needed to be at all times, and our ceremony coordinator cued everything during the ceremony so it was timed exactly right and didn’t start unless everyone was ready.

And…probably more I can’t think of right now. We didn’t want to hire a DOC but were really glad they came with the cost of our venues. It saved us so many headaches.

Post # 8
Member
2254 posts
Buzzing bee
  • Wedding: October 2012

I would get a DOC. I didn’t think I needed one since my reception was the day after my wedding so I figured I’d have more than enough time to bring out my things and set up without it being rushed. Also my vendors were responsible for setting up their respective areas. For example, the venue was setting up our bar, head table, tables, linens, flatware, chair covers, and sashes. The florist was setting up the floral centerpieces. The cake person only needed to set up the cake, the photobooth vendor had their designated spot as did the DJ. All I, Darling Husband, and some helpers had to do was set up the candles around the cake, the candles on the head table, the nonfloral centerpieces, and the sign in table. I thought it would be so easy. I was WRONG.

Most of my helpers who promised to come out, didn’t show up. It was so hard to coordinate the 1-2 helpers who did show up but were slacking off bc I wasn’t constantly there to direct them and the other vendors involved especially when complications arose. Not to mention my family who had volunteered for certain reception set-up duties, but showed up right when the reception was starting or after it begun. One of my sisters was supposed to come out to help me put flowers on the cake, and she didn’t show up until the reception started. Thank goodness, my florist stepped in. Another sister was supposed to transport my dessert bar she made for me, but didn’t show up 5 minutes before the reception began. What’s worse, was they knew we were looking for them and didn’t even bother picking up the phone. Talk about adding more stress. Learn from my mistakes, if you can afford it, I’d get a DOC. If anything, it takes some of the stress of the day off you. 

Post # 9
Member
3063 posts
Sugar bee
  • Wedding: November 2012

I can’t say whether or not you’ll “need” one, but we had one and I am so happy we did! It took a TON of stress off of my shoulders and I was very relaxed during our wedding.

He kept things flowing and made sure everything was running on schedule, he made sure that when my Darling Husband arrived at the venue that I was hidden, he made sure that our guests were seated correctly since I wanted to stand on the right at the alter and hubby on the left, he was in charge of releasing the people who walked down the aisle so everything was timed right, then when it was my turn he could tell how nervous I was and cracked some jokes and gave me a little pep talk. I can’t tell you how much that meant to me. Also he held my train so when I turned the corner to walk towards my hubby he laid it down so it was following me perfectly down the aisle. Plus he kept things going with the cake cutting, speeches, made sure we had drinks and were fed, etc. during the reception. His help was invaluable.

Here he is with my grampa and me during the ceremony. Smile

Post # 10
Member
430 posts
Helper bee
  • Wedding: August 2013

It is really up to you and if you have the budget for a DOC.  I wanted to get one as well to help make sure everything is in line for the big day but in the end the cost was too high for me.  Instead, I have family friends who volunteered to help me the day of (which is awesome)!  So I wil still techianlly have a DOC but they will be family friends.

Post # 12
Member
430 posts
Helper bee
  • Wedding: August 2013

@nl:  great idea!  I did the same thing but sadly couldn’t fit it in my budget. 🙁

Post # 13
Member
133 posts
Blushing bee

If you can afford it I would say do it…200%. My DOC was probably the best money spent on my wedding. I DIY’d a ton for my wedding and it felt good to know there was 1 person who would make sure my vision came out how I wanted. She helped me with my timeline, met with all the vendors and helped with the set up. At the end of the evening she had everything packed up (all my DIY stuff, gifts, etc) in the car that I specified. If there were any problems I either didn’t know (she took care of it) or she would discreetly talk to me. She basically made sure me, my Darling Husband and our guest got to enjoy our wedding day stress free.

Post # 14
Member
2551 posts
Sugar bee
  • Wedding: July 2013

We just put the deposit down on our DOC & I am soo looking forward to her helping out! We have our ceremony at one site & the reception at another so she has her team split into two so they can decorate at the same times. She’s handling the timeline, flow, getting everyone where they need to be on time, moving select ceremony decor to our reception space, hanging the drapery curtains I diy’d to the pergola for the reception, cleaning up, tearing down & putting it all in the hotel room next door we are renting. She is also our cocktail hour caterer, bartender, and cupcake baker! I thought about asking for help to do it all myself but figured in the end I would be much happier not having to direct every single little thing. I’m a very anal person when it comes to details & perfection so not having to worry about that is going to be a huge stress reliever!

Post # 16
Member
403 posts
Helper bee
  • Wedding: February 2014

I’m hiring a DOC to ensure my wedding day is as stress-free as possible. With her help, everything will run smoothly and on schedule: the reception will be set up properly; the right music will play at the correct time; vendors will be paid; gifts will be collected and put in the car, etc. I want to enjoy my day and not worry about anything.

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