Post # 1
I’m just starting the wedding planning and have decided on a site that really doesn’t need decoration as it’s just gorgeous on it’s own. The site is on Maui and it’s a building from 1850 made from stone which is now in ruins so the stone is covered in moss and flora.
The caterer is willing to provide the chairs for the ceremony (which will be used for the reception as well) and refer us to an officiante, bartender, and musician. They said they will take care of everything and cater the dinner. It seems like it would all go smoothly since all they would have to do is set up the chairs and then do the catering part. The other vendors would just need to show up. I’m just a bit worried because I don’t know any of these vendors, I’m not local, and also the islands aren’t known for the same level of service that we are used to on the mainland. I’ve visited 12 times for vacation and things are much more laid back and service is not really a priority in most places.
I’m tempted to just let them do it all to save money. The caterer said I should save my money and let them take care of everything. He stated that he isn’t crazy about coordinators as they charge and arm and a leg, but that also kinda raises a red flag for me. Has he had run ins with them when he didn’t do a good job? Supposedly he just catered an event for Oprah on the island, but his restaurant didn’t get the greatest of reviews. I did see one bride’s blog where she used them for a rehersal dinner and she was happy with them.
What are the chances that everything will run smoothly? Should I hire a day of coordinator? Is it really worth it?
Post # 3
I would get a day of coordinator so you have no worries. I am getting married at a hotel so they provide a day of coordinator. I’m sure you can get a deal, maybe $500 or so, for just the day. 🙂
Post # 4
If your caterer doesn’t think a day of coordination is a must, that might because he is used to doing the coordinating himself. Our first caterer (long story) was used to doing all of the coordinating himself; he was there from hours before the wedding to hours after setting up, cleaning up, making sure things arrive on time, etc…
If you are worried because you can’t find much about him on the internet, I would ask him directly for references. Ask anyone he recommends for references, too. The more references you can get from him the better, but at least 3-5. If you still feel uncomfortable, you can always call around to coordinators. A lot of them will do consultations/research on individual items. Any good coordinator should be able to tell you all about the caterer for a really nominal fee and without any commitment for services.
Post # 5
Definitely something I cannot afford but, if I could I would definitely do it.
Post # 6
i was hesitant to hire a day of coordinator at first, thinking vendors and family could help with the details. then when i was listing things to do on the day (organizing of guests, keeping the timeline, setting up reception details, etc) and not wanting to put stress on any family members, i started researching coordinators. there are so many talented coordinators that you can find one to fit your style and budget.
Post # 7
hmm, I wonder if we are using the same venue on Maui?! I am using the Haiku Sugar Mill Ruins?
I am using a full wedding coordinator because I have never been to Maui so she is putting me in touch with vendors and doing negotiating on my behalf. I found a lot of wedding planners in Maui that offer full coordination and also day of coordination that aren’t too expensive. I haven’t had my wedding yet, but I imagine a day of coordinator will just let you fully enjoy the day and not have to worry about anything. You don’t want the cater or any other vendor knocking on your door the morning of to tell you there is some issue – it’s going to be so nice to let someone else do all the worrying!
Post # 8
Ladies, thank you all so much for your advice! Wow, you all have such great suggestions. I really appreciate it!