(Closed) Do I need to rent extra chairs??

posted 5 years ago in Reception
Post # 2
1027 posts
Bumble bee
  • Wedding: June 2017

I’m in the same boat as you. And my venue won’t move the chairs! No idea why. Liablity? idk.. So we’re moving the ceremony inside just for that reason.

How much extra will it cost you to rent more chairs? Will your venue help at all?

Post # 3
796 posts
Busy bee

View original reply
mcoutinho :  I’m running into the same issue. Are there any non-guests that could move the chairs? Or wait staff? My mom has some coworkers who want to help and we might have them set up the chairs as needed… or I’ll just suck it up and get some for inside and some for outside. 

I went to a wedding last year, where the ceremony space became the reception space as we were at cocktail hour. The wait staff moved everything in under 5 minutes flat, no joke. It was super-well orchestrated and clearly well-planned. 

Post # 6
8600 posts
Bumble Beekeeper
  • Wedding: September 2015

I would not have “non guests” come to just do manual labor… thats kind of mean. Unless you pay them! Then sure. Personally, I just had to rent two sets of chairs. I would just get the extras if the staff wont do it so your guests can all enjoy cocktail hour with out working.

Post # 7
3045 posts
Sugar bee
  • Wedding: September 2017 - Poppy Ridge Golf Course

Our ceremony and reception will be outdoors in the same general area and we had a similar issue. We could either rent 80 chairs for both areas to be set up or rent 40 and arrange to have them moved to the reception area after the ceremony. Personally, even if people were happily willing to do so I don’t want to pass manual labor on family or friends coming to celebrate with us. The rental manager also suggested the catering staff might be willing to move the chairs but cost was roughly $127 so it wasn’t a huge difference.

Post # 8
2979 posts
Sugar bee
  • Wedding: September 2017

I’d probably just pay a few college kids to do it lol.

Although, at a wedding I attended last year, they had a company come out to drop off/set up the chairs and were coming back at a certain time to pack them up (reception was elsewhere). A few of the people just started packing up the chairs anyways. It was kind of annoying, because they were needed for pictures, but were instead trying to be ‘helpful’ lol. It was totally unasked for, so you might have that sort of situation too.

Post # 9
2333 posts
Buzzing bee
  • Wedding: May 2017

My venue is the same for ceremony and reception. My caterers are doing the flip for us. 125 chairs! 

Ask your venue and caterers. 

Post # 10
113 posts
Blushing bee

Ask your venue if they are willing to transfer your ceremony chairs to the reception area. At the venue where I work, I often do this. After the ceremony, while the bridal party go take pictures around the venue, the guests go mingle at the cocktail area and I transfered chairs to one location to another. Its really no big deal. It depends on the amount of chairs and it usually take me 10-25 minutes which the cocktail hours is 1-2h. I even transfered the reception chairs to the evening area as well which is a bit more difficult than the former since people are in the way. If you can save money that is great and you don’t need a bunch of chairs everywhere.

Post # 11
54 posts
Worker bee
  • Wedding: September 2017

I was going back and forth about this same issue recently.  I was planning to use my waitstaff to move the chairs from outside to in, but my venue ended up offering me a discounted price on a second set of chairs so I went for that. 

Are your chairs stackable?  Does your venue have some sort of dolly or cart that you can use to move the chairs? My venue doesn’t so we were going to rent a hand-truck from home depot.

I think if you can find non-guests to do the moving, and it makes sense logistically, go for it! I wouldn’t ask friends to do it though, let them enjoy the cocktail hour or whatever you have planned.  Also, you want to make sure that the chairs are set up nicely and not sloppy!

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