(Closed) Do I really need a wedding coordinator?

posted 10 years ago in Logistics
Post # 3
135 posts
Blushing bee

We’re planning the wedding ourselves too, but I’ve decided to hire a day of coordinator to ensure things go as smoothly as possible. I don’t want to be answering questions every two minutes and having to deal with this and that. I spent too much time planning this day for something to go wrong. Besides, everyone says the day goes by so fast so I want to enjoy every minute of it 🙂

Post # 4
49 posts
  • Wedding: November 2008

I wasn’t thinking of hiring a day of coordinator but the closer we get to the big day the more I realize the amount of little details there are involved. I don’t want to have to be worried about all the details coming together, so we decided to hire one. I think that more than anything it’s for peace of mind, which is well worth it to me.



Post # 5
1813 posts
Buzzing bee

we haven’t so far…I have 2 sisters, and I think we’d rather use that $ elsewhere…

Post # 6
248 posts
Helper bee

The problem with relying on the venue coordinator is that he or she wroks for the venue, not for you.  The coordinator at our venue will be overseeing two receptions on the same night.  That is why we hired our own coordinator. If you really want to make sure someone is completely focused on your needs without relying on family and friends, then I think a DOC is the way to go.

Post # 7
311 posts
Helper bee
  • Wedding: October 2008

Our wedding is in a little over 3 weeks and we’re not having a day of coordinator.  We too have a site coordinator who is overseeing our event only.  I also have a few of my mom’s friends assigned to help out/answer questions.  Since the caterers are exclusive to the venue and we don’t have a lot of vendors, I think it’ll be just fine.  We’re using the money for a photobooth instead. 🙂  Also, I’ve had three friends get married within the past year without coordinators and everything went well at all 3 weddings.

Post # 8
170 posts
Blushing bee

We have a catering coordinator and a venue coordinator so hopefully they’ll be able to figure it out between the two of them.

I have however written out an extremely detailed timeline, and created diagrams and actual photos of how I would like everything set up.  All the different set-up pieces will be packaged together with a duplicate set of instructions.  If something is slightly off noone will notice and it’s not worth $500 to me.

Post # 9
2695 posts
Sugar bee
  • Wedding: February 2008

I planned the wedding myself but hired a DOC and it was by far the best money I spent. I woke up the day of the wedding and didn’t worry about a single thing.  She was on top of everything – and the few weeks before the wedding contacted anyone and everyone involved in the wedding to make sure they knew when/where to be places.  The night of the wedding everything went off without a hitch, and I didn’t have to burden my mom or other friends/family with any responsibilities so they too could just enjoy.  The wedding would have still been great without her, but I would have been checking on all the little things, making sure vendors were there, etc etc, 

If you have the $ and a good referral, I highly recommend it.

Post # 11
16 posts
  • Wedding: September 2009

I just recently hired a DOC.  I am planning the wedding myself and am fine with doing that, but I do NOT want to worry about the details on the day of.  It’s great that she will confirm all vendors beforehand and "run the show" on the day of the wedding.  I don’t want my family or friends doing any of it because I want to be able to enjoy the day without working.  I feel as if that is the best investment I have made so far. 

Post # 12
290 posts
Helper bee
  • Wedding: September 2008

I just got married to two weeks ago and spent the last year planning the wedding on my own. The days before the wedding were rushed trying to get things finished. The rehearsal and wedding days were the two most stressful days I had and would definitely have hired someone to do all that for me if we had the money to do it. Even if its a friend or family member that is organized enough to handle everything I would suggest letting someone else do it. I burst out crying at the rehearsal because the stress was so great. We did a rehearsal/decorating party and it was a madhouse with everyone bombarding me with questions and waiting for me to tell them what to do next. I had detailed charts and timelines of everything but accidentally left them at home which was in another city. I had to deal with a reverend that didn’t even show up to the rehearsal and who showed up at the ceremony five minutes before it was supposed to start and did the worst job ever of performing the ceremony. The cake was destroyed in a near car accident on the way to the reception and had to be taken back to be fixed as best as could. The guys were running late and had to get dressed in a bathroom. The flowers were messed up and I didn’t get them until the day before the wedding. I was so stressed out by the time of the ceremony that I had to hold back the tears. As much as I enjoyed planning our wedding, I would definitely suggest putting someone else in charge of overseeing the rehearsal and ceremony day. If you can’t afford a DOC then definitely have someone you can entrust with the big task to handle it all.

Post # 13
56 posts
Worker bee
  • Wedding: May 2007

To be completely honest… We hired a DOC and it was the best money we spent on the entire wedding.  We met with her a few times before the wedding and she was with us for the rehearsal and all of the wedding day.  She did EVERYthing- seriously.  I thought I was pretty organized, but she went above and beyond anything I would have expected.  She ran the rehearsal, set up the reception, helped get me dressed… she even negotiated with our venue to buy our centerpiece vases after the wedding!  I was stressed because I’d wanted an area set up for our photo guest book rather than just having guests stand in front of a wall.  Well, there it wsa- when and where she got supplies, I have no idea, but it was perfect.  She’d heard my mom and I talking that I didn’t have a purse for the day of the wedding; after the reherasal, she gave me one that she bought for me.  After our wedding, I recommend her to anybody that getting married in Cleveland.  She made the day go SO much more smoothly- not only for me, but for my husband and my mom, too, who had her hands full with taking care of my elderly grandmother.  I say that if you have the money, and kind find someone good, then it is well worth it.

Post # 14
148 posts
Blushing bee
  • Wedding: June 2008

I relied on family members to set up our ceremony decor (which was minimal), and had my brother’s girlfriend (who works for an event planning company) be our last-minute DOC.  She was incredibly helpful, but I think you can get by without a professional.  Maybe try mapping out on paper exactly what needs to be done the day of, and see if it’s something your family/friends can help out with, or if you need a professional.  The good thing about having my bro’s girlfriend do it was that she was comfortable with ‘working’ that day… I wouldn’t have asked someone who would’ve rather laid back and just experienced the day (like a best friend or close family member).

Post # 15
24 posts
  • Wedding: September 2008

I just was married last weekend and take it from me Definitly hire a DOC!!! I was not going to at first and like everyone else I have done everything myself as well but if it was not for the DOC I would have went crazy. My dad was against paying money for this as well but after everything was over he gave him a huge tip b/c he realized that the DOC was a life saver. We were able to take it all in without worrying if everything is being taken care of or if a vendor is late, so on and so on….. I would never advise otherwise do it and I promise you will not regret it. Congradulations

Post # 16
89 posts
Worker bee
  • Wedding: June 2008

We were thinking about hiring a DOC but decided not to. I was worried about all the details that needed to be done, but our caterer’s party manager was GREAT! I spoke with him for about 5 minutes before doing my hair and make-up to give him all the instructions for:

– guest book table
– votives (168 of them)
– torches
– menus
– place cards
– chair numbers
– betting voucher that needs to be placed in the correct seat (bc it has the guest’s names)
– pillar candles and hurricane vases
– floating candles (150 of them)
– cake, how to decorate with the flowers that the florist left
– set up the tables
– favors
– etc. etc.

I was worried that he won’t be able to finish everything in time but miraculously he did. Everything went well and I did not regret not having a DOC.

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