(Closed) Do I really need a Wedding Day Coordinator?

posted 11 years ago in Logistics
Post # 17
Member
93 posts
Worker bee
  • Wedding: June 2008

Definetly get a DOC – how much is your sanity worth? It was by far the BEST SPENT MONEY IN OUR WEDDING! Seriously our coordinator was phenomenial, she went over everything with all the vendors and was able to avoid any mix ups on the day of. Its alot to put on a friend, especially when they wont have ALL the information. I think weddings get too chaotic without one, but then again if your wedding is small then it would work!

Good Luck!

Post # 18
Member
53 posts
Worker bee

Let me start by saying that I am a wedding planner …

For my last wedding I arrived at 11:00am and didn’t leave until 1:00am and I was on my feet almost the whole time.  This was with a wedding where there was a vendor providing every service.

Here is an idea of what is typically involved/offer by a wedding coordinator. 

The week of call all the vendors and coordinator deliveries and arrival times.  Create a day-of schedule for the bride. 

Rehearsal – handle and arrange rehearsal and all particapants.  

Day of:  pick up rental items, handle all calls/questions from vendors, run errands for bride and family, do any decorating or DIY items, place items needed during ceremony, supervise other vendors to assure accuracy, handle any and all emergencies as they arise.

During the reception collect bridal couple and family for each event (cake cutting, garter, etc).  Give each vendor a 5 minute heads up so that they are ready to play music, announce, photo, video, etc.  Repeat 5 – 7 times.  Answer questions from vendors and guests. 

Clean up and remove all personal items after ceremony and reception.   

 

All that being said – a good friend could handle this for you.  Just make sure they are organized and can take control when needed.  A really small wedding (under 40) you may decide you don’t need one. However, if your ceremony is complicated, lots of participants, etc you may want to think about one.  Same thing for the reception, for every event you will need someone to make sure that all participants and vendors are present.    I hope this gives you some things to think about.  Feel free to ask questions.

 

http://www.eventsbyelaine.homestead.com 

Post # 19
Member
245 posts
Helper bee
  • Wedding: June 2008

we decided to hire a planner/ DOC because she sort of fell into our laps. in hindsight, we definitely did NOT need a planner… we are both super into planning everything ourselves & second guess everything, so she was wasted there & we ended up not using her expertise for most of the decisions (not to mention she does not live where the wedding is taking place, nor did she have experience with any weddings here). however, we are still having her as a DOC, and the closer we get, the more relaxed i feel knowing my mom/ moh/ sisters/ etc dont have WORK on my wedding day. for example, setting up the centerpieces or leaving the rehearsal early to meet the caterer for the Rehearsal Dinner, or making sure the gifts get back to our apartment after the reception. our wedding is @10am, and that only adds to the fact that there is no "free" time throughout the day for people to pitch in to get things ready. everyone in the wedding that would traditionally help will be getting themselves ready for the ceremony! there are a few awkward things about having a DOC (do you really want someone "herding" around your relatives?) but there are also a ton of benefits, depending on your situation (someone your relatives dont know might be able to convince them that yes, they really do have to go watch the cake cutting, now!!!). hopefully everything will go smoothly & our friends & family will all be relaxed day of.

Post # 20
Member
471 posts
Helper bee
  • Wedding: September 2008

lyka168,

A professional planner will have a backup plan or have someone to call in case something goes wrong or people don’t show up. They can rectify situations as they arise..If you have a friend or family member helping you do this, they may miss an event or something if it requires them to be away. 

Post # 21
Member
378 posts
Helper bee

There’s a wedding coordinator at the church and the reception coordinator is handling everything else. My parents will provide direction and be the contact the day of the wedding, and we’re having friends and family transport things. I may be naive, but I don’t see why I would need one. My cousin’s wife is around for us in case of emergencies. I can honestly said I have never been to a wedding with a DOC, that I know of.

Post # 22
Member
508 posts
Busy bee
  • Wedding: December 1969

It really depends on what services are available from your other vendors and how complex your setup is.  If you have a site coordinator and a catering manager, that may cover it and the excess work could be picked up by a friend/cousin.  However, as someone else mentioned, it is a LOT to ask of someone and has potential to damage relationships.

I was going to do everything myself and recruit some cousins to help set up, but then realized that the timeline wouldn’t work at all.  So, I found a fabulous deal on a great DOC who is already going way above and beyond and this is three months out!  Now that we’ve met, I feel a million times better – I know I’m in excellent hands.  I’m doing a lot of DIY projects, but she’ll be the one to assemble things, coordinate between vendors and corral guests/wedding party members, make sure things flow.  Because she’ll be there, I can relax and enjoy the day and not worry.  For me, that is absolutely worth it and I’ve got a pretty small wedding (55 guests).

Post # 22
Member
1 posts
Wannabee
  • Wedding: December 1996

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Post # 23
Member
1011 posts
Bumble bee

I had a 40-person, relatively low-key engagement party and wish I’d had a DOC for that.  People wouldn’t stop calling with question after question.  Where do I put the chips?  Where is the ice?  Who’s bringing the ice tea?

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