(Closed) Do we need to make an appointment to look at venues?

posted 6 years ago in Venue
Post # 2
Member
698 posts
Busy bee

Usually yes- most places need you to make an appointment so they can make sure they have someone available to show you around, answer any questions, and give you any needed paperwork showing rates, conditions, etc.

Post # 3
Member
5151 posts
Bee Keeper
  • Wedding: June 2014

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JessieFay13:  I do think you’d want an appointment to discuss things like cost, etc. but why not just stop by all of them this weekend? When you think you know what one you want, why not make a return trip and meet with that winery’s wedding coordinator then? An hour drive really isnt that far and you could easily make that trip again. 

Post # 4
Member
47412 posts
Honey Beekeeper
  • Wedding: November 1999

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JessieFay13:  If they are open to the public and you have an opportunity to taste their food, why not? You won’t get a formal tour but you will get a general idea of what each winery is like and how they treat their guests.

Post # 6
Member
266 posts
Helper bee
  • Wedding: March 2016

congratulations on your engagement and starting venue hunting ๐Ÿ™‚

I think if you just want to look around no appointment would be needed, as you say your always welcome at wineries! 

If you want to talk about having your wedding there then you would need an appointment for sure.

I think have a day and look at them all then make an appointment to discuss things like costs/inclusions with your favourites ๐Ÿ™‚

Post # 7
Member
9387 posts
Buzzing Beekeeper
  • Wedding: July 2016

whether or not you need an appointment depends on the service you want, as PPs have pointed out.

Appointments will get you:

-access to see areas that they might not open up to the public (many wineries I’ve been to have seperate areas for weddings etc.)

– someone there dedicated to answering your questions, who actually knows the answers. (how much is the venue?  How long do you get it for?  how many weddings per day do they do? can you bring in outside food? minimum food expenditure? minimum wine expenditure? corkage fees if outside wine is allowed? maximum capacity? do they have their own tables etc? are you allowed to have rentals delivered the day before and picked up the day after (if no, that’s an extra 300-500 in delivery fees! is there a designated venue coordinator? etc..)

No appointment means: no pressure.  Come when you want, leave when you want, etc..

Post # 8
Member
408 posts
Helper bee
  • Wedding: June 2015

Up to you really – it sounds like you’ve made your own mind up. ๐Ÿ™‚ 

The only thing that I can see going wrong is that the wineries get insanely busy on the weekends and you’re coming into summer so it’ll be even worse. You might find you get somewhere and get turned away at the door if you don’t have any appointments or a reservation for lunch. 

Yes, you can sometimes wander the grounds. But it’s not a common occurence nowadays. 

Plus what everyone else said. ๐Ÿ™‚ Having a coordinator makes life a lot easier. And I’d hate to fall in love with a venue, speak to the coordinator and find out it’s not available / you can’t use an area you thought you could / it’s more expensive than you thought / etc.

Post # 9
Member
698 posts
Busy bee

View original reply
JessieFay13:  It would still be polite to call ahead…and also to make sure there’s not another wedding or event that day you may inadvertantly crash if everythings easily accessible. 

Post # 10
Member
1887 posts
Buzzing bee

When we went to look at venues, we saw three in one day and only made an appointment for one of them. It worked out well that way because we weren’t on a tight schedule and didn’t feel pressured into anything. However, we’d reached out to all 3 beforehand to confirm a) what dates they had available, b) that they could accommodate our guest list, c) what was included, d) approximate costs, and e) that the spaces would be open and that it would be okay to wander around as we pleased. I would at least get in contact with whoever is in charge at these venues to get quotes and find out if all the spaces you’d be using will be open on the day you want to come by. If they’ve done wedding before, usually they will send you an information packet, too. It was helpful for us to have as much info as possible while we were touring the venues, to weigh the costs of rentals, etc., against the pretty scenery.

Post # 12
Member
408 posts
Helper bee
  • Wedding: June 2015

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JessieFay13:  I think honestly you’ve made up your mind. Drive around like you wanted to. 

Post # 14
Member
715 posts
Busy bee
  • Wedding: July 2015

I chose to book appointments (also in melb) that was I could ask about their packages, see their private rooms and stuff like that. But I figure if you don’t plan on asking a lot of questions or taking up anyone’s time you can just pop by.

Post # 15
Member
9237 posts
Buzzing Beekeeper

View original reply
JessieFay13:  I live in Melbourne. The Yarra Valley is so beautiful so great choice.

Most of the wineries have cellar doors/restaurants which are open all weekend this time of year. So yes you shoukd be able to drive in, have a walk around and view the gardens. You may not be able to view the function rooms without an appointment and also because it is the start of wedding season so a lot of weddings will actually be taking place on weekends.

If the winery does not have a cellar door/restaurant then you will most likely need an appointment. 

Also if you want to eat in a restaurant this weekend I would definitely call and make a booking. On weekends the restaurants up there go crazy! Even in winter we book because they are often booked out with hens trips/social groups.

Which wineries are you looking at?

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