(Closed) DOC – How to outline what I want

posted 8 years ago in Ceremony
Post # 3
Member
485 posts
Helper bee
  • Wedding: September 2011

Word docs are pretty simple to set up… If youre thinking about how you want to send everyone down the aisle make little figures name then and put them in the formation you want them to go in… try a translation site maybe youll be able to translate some directions into spanish for her to make it easier?

Post # 4
Member
1418 posts
Bumble bee
  • Wedding: July 2011

I have not done this…as I am a ways away from my day!  BUT I am thinking one of the best ways to do it would be to do a mock-up at home and take a step by step picture for each part of the set-up (for steps that are tricky!) – almost like a DIY guide.  For example, your centerpieces, guest book table, particular decorations etc. could all be “done up” by you in the way you want and then a photo could be given to her.  You could also have a layout of your venue (or floor plan) with everything clearly labelled, so the cake table is in the right spot and so on.  A picture is so much clearer than words, especially if there is a bit of a language barrier! I hope that helps a little!  Good luck 🙂

Post # 5
Member
2781 posts
Sugar bee
  • Wedding: July 2010

I did something similar. Because our venue coordinator wasn’t going to be there for the day of our wedding and her assistant would be the go-to person that day she made me fill out a very detailed form list. We hired specific rooms so I wrote, in great detail, exactly the layout I wanted in each room. She then translated it into a drawing program where she drew in exactly where the tables and chairs should go. I’m sure you can do something similar in Photoshop or MSPaint. I also sent in photos of how I wanted things, like the 1001 cranes that I folded, set up in the room. 

I also printed off all the info and put it into a folder with all our decorations when we dropped it off at the venue as well as sent it all to my friend who was going to be there to oversee the set up for me.

Basically I think in a case like this the more info you can give the better your chances are. When you write things down make references such as “We’d love the photos on the table to be laid out like in Photo A”. Personally I’d probably make it all in Word so you can add photos wherever relevant. 

Post # 7
Member
2781 posts
Sugar bee
  • Wedding: July 2010

I think you can do a combination. Say, for example, you’re doing round tables for your dinner but having square tables for your guestbook/cake table, etc. Set it up and take photos at home and then write out; “We’d like for the tables to each have 3 candles and 1 vase in the centre of them as shown in picture 1”. Basically just reiterate exactly what you’ve taken a photo of so she knows exactly what to be looking at.

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