(Closed) Doe venues exaggerate their capacity?

posted 6 years ago in Venue
Post # 3
Member
12953 posts
Honey Beekeeper
  • Wedding: November 1999

No…but you just made me a little worried because I’m close to capacity for my venue!  Looking forward to hearing other opinions now!

Post # 4
Member
526 posts
Busy bee
  • Wedding: October 2013

Good venues do not exaggerate their capacity.  If you had 250 people exactly it might be tight, but it is in their best interest to be honest about how many guests they can handle.  They don’t want a bunch of reviews saying the space was smaller than advertised, and they won’t want to deal with an overcrowded reception.  It can be hard to picture it full of tables if you’re looking at it empty.  You could search for pictures of other receptions there and count the tables if you want.

Another thing to consider is that some venues give you a max capacity without a dance floor.  It’s possible that they can hold 250 if there’s no dance floor, and they’ll just put tables in that area, and the seating capacity is much lower if you leave the dance floor open.

Post # 4
Member
3618 posts
Sugar bee
  • Wedding: November 2011

I don’t think they exaggerate…but for example…our venue said maximum capacity was 200 for our reception, 20 round tables of 10. HOWEVER, we had 170 and people were crammed in! why? Because we had a dance floor, a lounge area, photo booth, candy buffet, and extra bars. So you have factor in all the other things you will have in that room as well.

Post # 5
Hostess
11168 posts
Sugar Beekeeper

Yes, some venues do. My wedding planner pointed out this once to me about my venue. They have an outdoor tent that they call the “marquee” and claim that it would fit about 400 people. My planner said she has done a few weddings in that tent with guest counts around 300 and said they were pretty darn near maximum capacity when you throw in tables and a dance floor.

So I guess it just depends on the venue and what they include when they say maximum capacity. Obviously a bunch of people standing around isn’t the same as seated guests and a dance floor with room to move about.

Post # 6
Member
2854 posts
Sugar bee
  • Wedding: May 2012

We definitely visited some venues that played this game. “well, yes, we can host 125 people…. but [20 of them have to sit up on this second level about 200 yards from everyone else/you can’t have a dance floor/it’ll just be cozy]. It was super annoying.

Post # 7
Member
2849 posts
Sugar bee
  • Wedding: May 2012

My venue claimed they could have a dinner party for 150, but I don’t see how that is possible. Maybe if you do a cocktail style reception without tables and seating for everyone and no dance floor… I’m having 100 people for a sit down meal, and it’s looking like a tight fit already.

Post # 8
Member
492 posts
Helper bee
  • Wedding: July 2011

We were very concerned about this with a venue we nearly booked.  I had the event manager draw me diagrams of the floor layout and then looked at the space compared with the diagram.

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