(Closed) Doing Cupcakes? How many?

posted 9 years ago in Food
Post # 3
Member
440 posts
Helper bee
  • Wedding: October 2009

We ordered 200 mini’s for our guest list of 107 ‘invited’ (we haven’t sent invites yet, so don’t know our final count).

We went high, becase a) our baker is really laid-back and will let us change the final count if we need to, and b) it never hurts to have a few extra – they’ll just go on our late night snack table, or be kept over until the next day!

Post # 4
Member
196 posts
Blushing bee
  • Wedding: October 2009

We ordered about 300 cupcakes – we are inviting 300 people but only expecting 200 to come.  My fiance and a lot of my aunts love sweets – and whatever doesn’t get eaten is coming home for the gift opening the next day.  I’m sure it’ll be too much, but better to be safe than sorry!

Post # 5
Member
1019 posts
Bumble bee
  • Wedding: January 2010

We are planning to go maybe a dozen above our guest count. We’ll see how that works out 🙂

Post # 6
Member
558 posts
Busy bee
  • Wedding: August 2009

We have about 60 guests, and we ordered 75 cupcakes. I figure this allows those who want more than one to have it, and I know a few on my list won’t eat one, or will split one with someone else. We ordered the jumbo-sized ones, though… 1 jumbo is the size of 2-3 normal ones! Mmm… now I want a cupcake…

Post # 7
Member
2324 posts
Buzzing bee
  • Wedding: June 2018

I think I’m going to do a mini dessert bar with cupcakes, mini key lime tarts, mini banana puddings, etc. so I’m planning on doing 3 pieces a person…Probably 1.5 cupcakes a person. 🙂

Post # 8
Member
944 posts
Busy bee
  • Wedding: June 2009

My photographer just told us the other day that some of the guests at the last wedding they took photos of didn’t even get cupcakes because not enough were ordered—45 guests and they only ordered 30?! Somewhere I think I read that since a cupcake is smaller than a traditional multiple layered cake, go with 3 cupcakes per person. Sounds like a lot, especially if the cuppies aren’t cheap, but if you think about it cupcakes aren’t usually very big–well, depending on what you go with. Jumbos are bigger, but a normal size is not really that big. Have you seen the mini cupcakes, adorable!

Also, I think it’s the way the dessert is presented, but since a plate and fork isn’t usually needed (for most) with a cupcake, then people may just walk by and grab another as the night goes on–unlike needing the utensils for the cake piece.

Oh, in case you hadn’t thought of this, make sure to have a fun way to tell your guests which flavors the cupcakes are–and of course what the icing flavor is. Don’t want people picking a flavor, not like it, eat half and throw it away because they didn’t know what to expect and go in for another one. I’ve seen different colored cupcake liners used to identify the flavors and then on a sign a colored dot coordinating with the colored cupcake liner tells the guest what flavor cupcake they are going to be eating. I’ve also seen cute little flags…made with toothpicks and a piece of paper folded over and attached at the top.

Hope this helps!

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Post # 9
Member
147 posts
Blushing bee
  • Wedding: May 2010

we are ordering just over 200, for approx 100 people – we figure everyone can have two and if there are left overs, people can bring them to their hotel rooms, or the staff can have at them. we’re also having brownies (1 per person), and 3 passed desserts.

Post # 10
Member
908 posts
Busy bee
  • Wedding: June 2009

A wedding I went to last year had cupcakes, I had 1 but my FH had 3.  They were the centerpieces (it was a tiered stand of cupcakes) so it was obvious that there was more than one per person!

Post # 11
Member
453 posts
Helper bee
  • Wedding: October 2009

We are doing mini cupcakes for our groom’s cake-our guest list is around 150 or so, expecting about 100. I ordered 10 dozen (so 120 cupcakes) we are also having wedding cake (vanilla bean w raspberry filling & cream cheese icing) I was going to order more (lots of kids will be there, people tend to eat more than one) but with it being a morning wedding with a brunch reception, the gal who makes them and our church hostess thought we’d be okay with that number since there will be lots of other things to eat, wedding cake & we’re not dancing & partying on like we would with an evening reception.

Post # 12
Member
2144 posts
Buzzing bee

We did cupcakes and ordered 55 for our expected 50 guests. But, we also did jumbo cupcakes! Since they were so big, some people shared I think, and many didnt finish them. We had quite a few leftover! I’m not really sure how many since my mom took them home and hubby and I went off on our honeymoon (and they were gone upon our arrival back home lol). Everyone complimented about how much more they got from the cupcakes than a traditional slice of wedding cake (I’ve since learned they are generally tiny slices!). It was I think one of our best decisions for the repeception! Unfortunately, hubby and I never got one… but we did have our own small cake for cutting, which we also didn’t get to eat much of lol We do have a piece saved in the freezer though.

Post # 13
Member
1455 posts
Bumble bee
  • Wedding: December 1969

I am doing a little more than 1 per person (4-5 flavors) but also doing a variety of other desserts (homemade brownies, cookies, chocolate covered pretzels, popcorn, and fruit) so hopefully they won’t need more than 1!

Post # 14
Member
1 posts
Wannabee
  • Wedding: September 2010

I am getting cupcakes for our wedding and they say to add 10% of your total number of guests.

Post # 15
Member
65 posts
Worker bee
  • Wedding: June 2011

our cupcakes are our centerpieces for 10 of the 20 tables, and then a 8 inch cake on the other 10 tables, so we just did an easy Dozen cupcakes for each table, and 8 people sit at each table. But we have a lot of kids, so I figured they could get their sugar high and then leave with their parents lol. When I say a lot of kids, we have 35 kids between 11 years and 1 years old, if no one has kids before next July lol.

Our cakes and cupcakes are going to be our pop of color on the tables, so they will be gone after a hour or so, but we couldn’t pass up our bakery deal we got. $450 for our 3 tier cake, with strawberry filling, 10 dozen cupcakes, 10 8 inch cakes, and 8 dozen 6 inch heart cookies….. all decorated with red black and white, so cute, and delivery and set up charge. I couldn’t find a place to just do our cake for $450 so yay!!

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