Post # 1
How do I know how many Out of Town bags i’ll need? Some friends or family that are coming from Out of Town may be staying with other people, instead of hotels. Do I call the hotel that I put on my invites and ask how many rooms have been booked? And then do I ask the hotel to let me in before check-in time to put the bags in there?
And what if some of my guests book at a different hotel that I don’t know about? Do I just not worry about those?
Post # 3
Hmm…tough call. I think looking into the hotel that you’ve reserved roms at is probably the best idea. If you can get a number count, you could either ask to go in yourself, or have one of their staff leave the Out of Town bags in the room. I think if you’ve specifically made arrangements at one hotel, you don’t need to worry about the others who are staying with friends/family, or elsewhere.
Post # 4
We’re only doing them for those that are staying in our hotel block, otherwise it gets confusing. Check with your hotel though because ours is charging $2 PER BAG for them to be given to guests. Yeah, ridiculous.
Post # 5
@MrsFeatherbottom: Huh!? What are they charging you for? Are they delivering them?
Post # 6
We attended a wedding in Mexico, and even though we all were in the same hotel, they took the easiest way possible and handed them out at a welcome lunch a couple days before the wedding. You may not have as much time, but you could always have a welcome dinner or if money is an issue, have a welcome “cocktail” hour where you hang out at a bar in your hotel and give them all out to the people there.
She just counted couples as one bag, singles as one bag.
Post # 7
They’re keeping them at the desk and handing them out when guests check in. No clue why they think they should get $2 per bag for doing that but whatever. We probably won’t have too many bags there so I’m just letting it go haha
Post # 8
I’m getting a list from the hotel where I blocked off rooms and am making bags for those people. The hotel staff delivers the bags upon check in. If a guest is staying in another hotel I’m not worrying about a bag for them.
Post # 9
- Wedding: July 2012 - Baltimore Museum of Industry
I’ve gotten a list from the hotel where we did the block. Unless we know that someone’s staying elsewhere (ex. a groomsmen’s works for Marriott, he obviously stay there), I’m not hunting people down.
Post # 10
- Wedding: July 2012 - The Gables Inn, Santa Rosa, CA
If you have a hotel block, you do an Out of Town bag for those guests– call the hotel and ask how many have been booked, and ask them to place the baskets in the rooms, or escort you so you can.
As for everyone else– if you find out where they are, a basket would be nice– but not necessairy.
Post # 11
Ditto the other bees…
The hotel can provide you with a count of rooms booked. I would only provide bags from rooms booked in your block at the hotel.
The hotel can either pass them out at check-in (which is usually free) or they will charge a small fee (e.g. $2/bag) to deliver to the room. Usually this happens at a specified time. I don’t think you can get into the hotel rooms to drop off the bags…usually not all rooms are ready at the same time.
We’re having the bags handed out at check-in (free) but I did attend a wedding where the bags were delivered to the rooms on the morning of the wedding. It was a nice touch. 🙂