Post # 1
Hive, I am a very last minute person in the sense that I will plan on on idea, get all the information together and organized very quickly, but I won’t get around to booking something until last minute. I think most of my guests are similar in that vein.
We are having a destination at an all-inclusive resort in Cuba next May. Save the dates were sent out in March, with the date, travel agent information, our personal wedding website and a separate website link to where they can find pricing and book online if they’d like (through Flight Centre, through our TA). So they have all the info they need, but could call in to ask questions or book on the phone.
Our deadline is in a month for deposits to secure a spot with a final payment due 2 months before we fly out. Now I know that people can still book onto the group after that date, but prices could change and those spots aren’t being ‘held’ like the spots are right now. Quite a few people have said they will be going but haven’t yet booked. I know this because our TA said she would let me know when she got new bookings. I know a handful of people let me know they are waiting until close to the deposit due date for a few reasons (one aunt is waiting to book until she is 100% my uncle will go, he doesn’t like to fly but she will go either way and a girlfriend who is waiting to see if her newish Boyfriend or Best Friend of 6 months will want to go with her).
My Fiance thinks we should send out a polite reminder letter that the due date is approaching for deposits because he knows people can be forgetful and doesn’t want anyone who wants to be there to miss the deadline and end up paying more $$.
Would you send out a reminder? I know people can be forgetful, but I don’t want to seem too pushy.
Post # 2
I’m commenting to follow, I am in a very similar situation, with the date a little bit further than yours, but I know I have a few hold outs.
Post # 3
Many of my guests and bridal party are last minute-type ppl who also dont want to pay extra unnecessarily. They asked me to give them hotel and travel info for our destination wedding early w save the dates about a year out, then again with invites about 3-5 months out, and again before hotel blocks close (2 months before the wedding). we sent the hotel reminder out by email and, in under a week, booked rooms went from about 30 of 55 needed rooms booked to 47 of 55 needed rooms booked and we receieved a few more rsvps too. Nobody was upset to get the reminder at all.
and there’s no way I’d be upset to get a reminder from you that the locked in rate was expiring or that final payments were due- I’d appreciate it. Just don’t treat ppl like children who are misbehaving and you’ll be fine. I had guests contacting me apologizing for not reserving earlier, I said- no problem at all, do whatever works for you- we only sent the email out so ppl had the info. Or I had guests apologizing that they wanted to make alternative arrangements, I said- no problem at all and thanks for letting us know. It makes no difference to us as long as you’re happy and we get you the wedding itinerary etc.
Post # 4
I don’t really know what to tell you. I too am having a destination wedding in Mexico on July 9 and half of our guests have confirmed they are coming but haven’t booked yet. We are less than two months away!
My fiancé and I have the impression that it’stheir tough beans if they book later and it’s more expensive. We are waiting until one month before to gently remind people. I really dont want to keep bugging my friends and family over booking.
Post # 5
Shkragoldfish: you’re right, i absolutely don’t want to think of it like, “Oh my gosh, I can’t believe they haven’t booked yet, they’ll all probably forget” and treat guests like little kids. I think we may just send out a quick email letting people know the rates will be expiring for the special travel rate on X date.
It’s kind of like, it’s no pressure if you can’t make it and we understand but we want to make sure all guests have the opportunity to book if they wish to do so. So I guess it makes sense just to let em know by a little reminder.
Thanks bees! Once again, you’ve been very helpful!
Post # 6
I ended up sending a short email reminder yesterday afternoon with the deposit due date, our TA’s contact information again and our listed our wedding website on it. In one day we went from the 30 views on the site to 49 views!
Plus I’ve gotten a couple emails and texts from different people saying thanks for sending that reminder and asking questions or saying they were excited for our wedding. So even if people don’t necessarily book, at least we know the email reminder wasn’t a terrible idea. Thanks to everyone that voted and commented here.