(Closed) Electronic Save the Dates?

posted 10 years ago in Technology
Post # 3
Member
38 posts
Newbee
  • Wedding: December 1969

I used photoshop to design our save the dates, and then used microsoft outlook to send the e-card to our gmail account, from which the cards were despatched to our guests. I also added a little line at the bottom of the e-card to say something like "if the image does not display properly, please click here". If you click "here", you will be directed to our flickr page where we uploaded our std e-card (in case people dont see our image via email)

For inserting , check out Mrs Daffodil’s DIY here – http://www.weddingbee.com/2007/12/17/electronic-save-the-dates-for-dummies/

That precious tutorial saved me a lot of trouble 🙂 

 good luck! 

Post # 4
Member
96 posts
Worker bee
  • Wedding: June 2008

The content of the email is probably not as big of a problem as the number of people receiving the email.  Most email programs mark a message as spam if the distribution list is over a certain limit.  (Most spammers send a message to several hundred people at a time).  Do you have a large guest list?  I would suggest researching the number of recipients allowed by most email systems and break your distribution list into groups…. sending the same message to smaller groups might help.

I sent electronic save the dates and it worked out fine.  Our guest list was small so the email went out to about 40 addresses. 

Post # 6
Member
2292 posts
Buzzing bee
  • Wedding: July 2008

For some email accounts, the sending address has to be in the recipiant’s address book, or the email is automatically rejected as spam.  That’s why when you sign up for email updates from a website, you always get the little message to add them to your address book.  Yahoo mail may be like that.

Post # 7
Member
2 posts
Wannabee
  • Wedding: February 2012

I sent out some electronic save-the-dates as soon as we finalized a date, venue, got a hotel group rate, and got our weddingwire website’s RSVP section going. We plan on sending out actual invitations by the end of the month, so it didn’t make sense to us to send out a batch of snail mail save-the-dates, but wanted our out-of-town guests to have as much time as we could give them to prepare. For our parents’ friends who are not as computer savvy, we are skipping the save-the-dates and will only be sending the invitations to them.

I used Photoshop for the design. I ended up making a 640×640 design so the size would not be too overwhelming for most email clients and average screen sizes (not everyone owns a ginormous computer screen); I’m hoping the recipient will not have to scroll down or right too much. The image was then hyperlinked to our wedding website.

For a hint of personalization (ie. Dear $%First Name%), I learned how to use mail merge with Gmail and Google Docs (if you’re a Google user you have free access to these and all of Google’s other services):

http://www.labnol.org/internet/personalized-mail-merge-in-gmail/20981/

Not sure if this prevented the save-the-dates from going into spam folders since I’m technically sending each email to just 1 recipient, but I also had a “RSVP online by logging in with your name exactly as follows” and their name exactly as we have on our list so people could find themselves in our weddingwire.com RSVP guest database. Response seems to be good.

I made sure to test the emails on Yahoo, Hotmail, Gmail, Outlook (had some trouble there, but we only had less than 10 coworkers who use that for their work email, so those could be sent manually), Lotus Notes, and AOL mail. I tested these both on a regular computer, on a tablet computer, and on an iPod touch – basically any devices I had access to.

I followed littlebigfoot08s advice and made sure to host the image on my existing Smugmug account (I pay for this, but flickr is free) and include a link to that image in case people couldn’t see the image. I also had a text link to our wedding website.

I personally did not use Pingg because I wanted everything to be centralized at weddingwire.com and Pingg’s RSVP service, as far as I can tell, is not integrated with the weddingwire.com guest list.

On the environmental end, I also included a short blurb saying, “Please reply with the message, ‘No invitation needed!’ if you would like to help reduce our carbon footprint and would prefer to not receive a printed invitation.” When they reply, it goes to my email, then I can mark them down on our spreadsheet. We have gotten a good response here also.

I know this might be overly technical, but hope it helps!

Post # 8
Member
3315 posts
Sugar bee
  • Wedding: September 2013

THIIIIS IS AWESOOOOOME!!!!

 

Ok, excuse my shenannigans, but please note I will be stealing this idea forthwith! LOVE this site. Man…

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