Post # 1
I’m having a bit of an issue with my invites, and I was hoping maybe someone here could help me. I will be emailing my invitations out, but it just occurred to me that I’m not sure how to go about it! It seems so silly to say, but I’ve been looking for a couple hours now to no avail.
I have a friend who is a graphic designer, and she has designed a beautiful invitation for me and my fiance. Originally I had planned to send physical copies out, but due to our cute little budget, that had to be scrapped. I have nothing against emailing them out, I love the idea of saving the paper and everything, but I am in love with the invitations she has made us and I can’t find a site that will allow me to upload the image and use that instead of creating a premade design on one of the sites. Do I just use my email address and do a mass email? All I can picture is my lovely invitation turning up in someone’s email, surrounded my all the ads and stuff, with a huge list of people I sent it out to at the top. I don’t know if I like that idea…
If anyone here has managed to do something similar and can help me out, it would be a huge help!
P.S. I’m really not looking to start up a conversation on the controversy of paper vs. email – we have a very small budget and this is necessary.
Post # 2
Well, to answer how to make it so that there is not a massive list of recipients, use the Bcc function when you send the email. That will hide the emails of all your guests. I would reccommend creating a wedidng website, and emailing a link to the site, where you can properly display your invitation on a page there. Hope that helps!
Post # 3
You might be able to use MailChimp, which is an email newsletter service… or, I think Glo is a site that from what I’ve heard sounds like the kind of place that you can customize.
Post # 4
Those are both very helpful suggestions, thanks!
I totally didn’t know the Bcc function did that haha. Not so email savvy over here.
Post # 5
Unfortunately, when you send out an email, it is going to end up among a group of sale ads and happy hour plans. That’s just the nature of email. If you can’t afford to mail physical invitations, you can’t stress about how they’re going to show up in an inbox, or what messages they’ll be surrounded with.
I agree with BCCing everyone. I would get annoyed to find my email address sent out to a large group of people, many of whom I probably don’t know.
Evite has wedding invitations, if you want to go that route. It’s easier to track that way (you can see when they’re viewed) and they have an option to hide the guest list. I don’t think you can upload your own invitation there, though. The link via email to a website with your invitation might be the best option. You’d want to password-protect the website, and share the password with your guests in the actual email that has the link so they can easily access the site.
I think the biggest issue you run into is that your invitation may get caught up in spam filters. Spam filters detect messages that have lots of BCCed addresses and contain links. I don’t go through my spam folder, so if it got sent there, I might never see it. Such is the nature of the beast, though.
Post # 6
astra1039: What about taking a screen shot of your invitation, than going to word and pasting it there and removing the ads. Save it as a word document and than attach it as a file and the BCC it out to all guests. Make sure you keep track of your RSVP’s so that your e-mail doesn’t end up in someones junk mail box!
Post # 7
You could attach it and put “please see attached invitation” in the body
Post # 8
astra1039: As one poster said evite is a great idea. One suggestion would be to check your privacy settings so that only you can add and share the evite.
I know you said you didn’t want to get into a paper vs email debate…but just a few thoughts.
Emails are quickly forwarded sometimes without people even thinking about it. You had said you’re having a small budget /wedding. So in theory you could email 20 people and have 200 people show up and some of these guests may not be people you wanted to come or have RSVPed.
Another thing, you mentioned you aren’t very email savvy well most people over 50 don’t really check email more than once a day and some once a week. I don’t know if that’s a demographic in your guests but something to think about. Also with viruses in attachments some people just won’t click on a link or download and still others may be in the SPAM folder.
Personally, rather than sending an email, I would send a postcard with the wedding link on it. Some even have covers so the inside info is private during transport. But since mailing is not an option, I think the next best thing would be a personal phone call.
Final thought: Invitations set the tone for your wedding. People don’t get married to get gifts. But I will admit receiving an email vs an invitation may lower my expectations and the amount of money I would give to “cover my plate”. As a guest I would feel disrespected or like I was an after thought to invite.
Either way, congrats and good luck.
Post # 9
Paperless Post has great invites. I like the idea of an emailed invite. In order for it not to get lost in my InBox I would suggest a very clear Subject Line.
Wedding Invite from Your Full Name
OR Wedding Invite from His Full Name
Different subject lines based on the guest’s closeness to the bride and groom.
As soon as I open the invite I would want to seee the full color invitation with all pertinent info on it- no other typed messages in the email body.
A short note and an invite attachment.
I would test a few emails with you and your groom and close family with different email carriers to make sure the emails open as intended. When it comes to company emails your email may get quarantined altogether.
Post # 10
gemchick82: all your cautions about people receiving the invite and even the guest list expanding are good. However, I disagree about the gift aspect. First I only give what I can afford so “covering my plate” is not something I do because really how much do I know is really my portion of the venue, place settingñ flowers, food, entertainment. The true cost of each invited guest-reception expenses divided by number of guests. Second, an email invite would signal to me a green, environment friendly, modern, cost-savy bride. No need to worry about any bride and groom’s budget. They invite people they can afford to host, however they plan to host. And I give what I can afford to. That’s the deal.
Post # 11
gemchick82: Invitations set the tone for your wedding. People don’t get married to get gifts. But I will admit receiving an email vs an invitation may lower my expectations and the amount of money I would give to “cover my plate”. <br />
I completely agree with this sentiment. OP, this may be something to take into account. To me, an emailed invitation is going to signal a relaxed or informal event. If you are planning on having a more formal event, you may want to prepare for some more obstacles ahead, like politely conveying appropriate attire, as an invitation usually does this for you.
Post # 12
Why you don’t make your wedding site?It will help you a lot.You can send your photos,all attachments, all inforamations through this site.
Post # 13
astra1039: Maybe send the email as an attachment? I think as long as you’re wedding is really causal, an email invite should be ok. We were on a really tight budget, but I designed our invites and printed everything at home, would this be an option for you? These invites cost me just under $0.50 each including the inserts, ribbon and envelope.
Post # 14
Haha I knew this was going to happen. I should maybe clarify on my situation – while I was planning on doing mail invites to start, it was a very logic choice for me to do email instead. I try to be an environmentally conscious person. Our wedding is going to be in a 400 acre nature reserve in a LEED Platinum certified, carbon neutral, off-the-grid building. To NOT do email invites is kind of taking a step back. So while I would love to be able to send people something that they could keep (that in reality most will throw out anyway), it seems like a waste of paper and my budget.
Not saying that I disagree with paper invites! They’re just not for me 🙂
All the email suggestions have been very helpful. I think that what I might try out is sending individual emails – I’d have to address each mail invite anyway, why not take the time to address the emails? I’ll be sending less than 100. I think if I did that, I can address each person invited in the subject line (ie. Mr. And Mrs. Smith) so everyone knows exactly who is invited and I hopefully bypass junk filters.
And I like the idea of an attachment on the email. Maybe I could use a thumbnail? I’ll have to send myself some trials I guess.