Post # 1
I’ve got my heart set on a reception site and I’m just not sure how to know if my 300 guest will fit. Its a large patio 100’x 38.5′ but how do I know if my 250-300 guest will fit? Any suggestions?
I’ll have a stage a dance floor too?!
Post # 3
Do they have a contact person you can call and ask how many people it will hold. Most, if not all venues have a max capacity. Some one should be able to tell you if you call.
Post # 4
You may want to ask the event manager there how many tables are allowed in the room and how many heads per table. That way you can see if the room itself will hold all your guests. They may also give you a maximum number of guests, but be sure to allow ample space. Would you be comfortable sitting at am oval table of 16 for a dinner or would you rather be at a round table of 12? That was a hard decision for us too because the venue we chose had 2 types of table. The round one would sit a max of 12 people, but the oval ones would sit a maximum of 16, but then we asked ourselves, how comfortable would the guests sitting at the ends of the oval table feel and our answer was "I wouldn’t want to sit there". So for us the round table with less per table was the only way to go. Definitely allow maneuvering room from the maximum number of heads allowed in the room. Some venues will happily fit over 200 people in a room meant only for 150, so be careful! Oh and don’t forget to let them know you definitely want a dance floor too! Good luck!
Post # 5
Definitely tell them you want a dance floor and ask for a layout of tables if possible. I was talking to a venue that insisted they could seat 150 easily with a dance floor, but when we went in person there was no way that was going to happen. If you can, try to see it when it’s set up with tables to get a real feel for the space.
Post # 6
thanks ladies for the comments.
This space has never been used. Its at very large establishment that usually holds functions in one of their inside rooms. This on the other hand is a huge patio. Since its never been used, there’s no set rule and there’s no way for me to really "know."
Post # 7
I read somewhere (I think Bridal Bargins) that you should estimate 15 square feet per person.
Post # 8
Since your venue is outdoors, I would ask the event manager what the backup plan is should the weather be undesirable. The location we picked offered an indoor alternative should the weather be bad. We were told the max number of guests the place holds but you have to observe the space and think if you were the guest, would you be comfortable in the seating arrangement for a couple of hours. Our location is doing oval tables and told us that it can fit 12 per table max. We looked at how 12 would seat and it would be too tight even if we don’t have oversize guests atending. So we are now looking to seat 10 per table and cut down our guestlist so people wouldn’t feel like they’re on top of each other. Yes, that’s the sacrifice we’re making to have this venue.