Post # 1
My wedding is exactly two months away (!!!) and I am having a hard time deciding on whether we should have escort cards or a seating chart. We are in the process of collecting RSVPs now so we don’t have a definite head count right now but we will be having between 175-200 guests. I originally was going to do escort cards, but then I saw some really nice seating charts, and now I am torn!
I have a few reservations when it comes to the seating chart:
- it may cause a big holdup or line as people come up to the board to find their table #s, whereas with an escort card table, there is a little more room.
- With so much going on, I fear people might forget their table number on the way to their seats (I am guilty of sometimes quickly forgetting things). However, with the escort cards, they should have them in their hands and can easily glance at it in case they forget.
- I’m nervous that 175+ people is just too many people to put on the board. I would have the names listed on the chart alpabetically instead of by table to hopefully make it easier
As far as the escort cards, I think this might be a waste of money and paper, as no one really saves their escort cards; they pretty much get thrown away. At least I would be saving a little money with the seating chart.
I really need some outside advice because my fiancé doesn’t really care which route I go and my mom is on the fence with me. Is this doable for the size of my wedding? If you’ve done a seating chart how did you (or your guests) like it? Any regrets? All advice is welcome!
Thanks In Advance
Post # 2
Hey bee! Is your date March 25th? If so, we’re date twins!
In your case I think the escort cards may work better, however, what if you made 2 copies of your seating chart to ameliorate any ppl backing up, etc when they look their names?
Honestly, I think you can go either way and it’d work out fine. People will get to their seats. I’m planning for around 130 ppl and will have a seating chart.
Post # 3
I say escort cards, so if you need to change anything last minute you can!
my now-SIL changed her rsvp about 5 times in the last few days, so adding/deleting escort cards/ changing table numbers is easier than changing a whole chart, which realistically should be done 1-2 weeks ahead of time.
Post # 4
I wanted a seating chart, and was told that you have to get them in advance (obviously) and last minute changes in the guest list, for whatever reason, either make it confusing, or the whole seating chart obsolete. If you’re going to do it, go for something hand written that you can edit at the last minute if need be!
Post # 5
Thanks for your responses! I agree with you all that escort cards would probably be better. I didnt even consider having to update te board in case of last minute changes…I’m so happy I asked here before making my decision
Well mines is the 26th, but I guess we are weekend twins lol.
Post # 6
I prefer a seating chart in general. I’ve seen very large ones that work great, and if you have that many people, having a ‘dual’ style set up is SO helpful: have half the board with the layout of the room and each table numbered, and then the other half with either alphabetical names and their table # beside it (easy to find your name), or table numbers with names under it. That way, people can find their table # AND know exactly where it is (or at least the general area) without having to wander around too much.
I do agree that escort cards are easier overall, however if you have to change something, you’re still going through that effort. So I agree iwth
about using a handwritten one (chalkboard, chalk marker on picture frames/mirrors) that you can erase and re-write if required.
Post # 7
We will be doing escort cards/place cards.
One consideration for us is that we have a plated dinner, and were told to include guests’ meal choices on their cards so the catering staff knows which meals they ordered when bringing food to the tables. Obviously if you have a buffet this isn’t a problem at all. I’m not sure if there’s a way to designate meal choices with a seating chart, but that’s one other thing to think about if it applies to you!
I do love how seating charts look! Agreed with others that last minute changes may be difficult.
Post # 8
We had escort cards for my 200+ person wedding. It wasn’t difficult or expensive. We got a tent card set from Office Depot that came with a template you can fill out. We already had all of our guest names in excel, so it was quick and easy to print off.
Post # 9
Great point about the meal choices! We’re doing the same for everyone, but there IS a veggie/gluten free option that requires a designation. I’ll need to remember this!
Post # 10
We had a seating chart for 115 people, we didn’t notice anything negative about it, we actually got quite a few compliments 🙂
Post # 11
I’m from Australia and have never actually attended a wedding with escort cards (they’ve all had a seating chart), so I just don’t think it’s the done thing here. We had a seating chart at our wedding, but we only had about 100 guests. A friend of mine got married about a year ago, however, and had a seating chart for 200 guests – no one seemed to struggle remembering their table number or getting access to the chart.
In my experience, the chart is on display during the cocktail hour so that guests have ample opportunity to peruse it without them all crowding it when the reception officially opens. Then, on each table we had placecards so that guests knew exactly which seat was theirs (which also meant that waitstaff knew ahead of time where guests with special meals were seated).
I also made my own chart, so it was pretty easy to make a few alterations if last minute changes were made. I think I only had to change one table, as a guest dropped out last minute.
Post # 12
Did you have people changing seats at their table? Did the waitstaff get confused that ‘seat 7’ was supposed to get beef, but that person is now sitting at ‘seat 2’?? I will be doing this also so JW.
Post # 13
I think we had a few people change seats, but for the most part everyone stayed where we had placed them. The couple of people who did change remained on the same table, so it was no problem for the waitstaff (who also had the names of guests requiring special meals) to discreetly check where they were sitting.
When I say special meals, I mean people who were vegetarian and the like – guests were served alternating meals at our wedding, they weren’t able to choose the exact meal they wanted.
Post # 14
We had just under 200 guests and did two seating charts. One was listed by table by the entryway, and another one was listed alphabetically in the cocktail hour area. We used editable templates through Etsy and made changes until several days out and then printed them. It worked well for us!
Post # 15
I had to move people around last minute so I am glad we did escort cards as it was super easy.
I did create a chart using http://www.allseated.com, which I printed out for the caterer and coordinator. It made it super easy to move people around as things changed and also to deal with food allergies.