(Closed) Escort Cards vs. Seating Chart

posted 3 years ago in Reception
Post # 2
Member
1000 posts
Bumble bee
  • Wedding: March 2017

Hey bee! Is your date March 25th? If so, we’re date twins!

In your case I think the escort cards may work better, however, what if you made 2 copies of your seating chart to ameliorate any ppl backing up, etc when they look their names?

Honestly, I think you can go either way and it’d work out fine. People will get to their seats. I’m planning for around 130 ppl and will have a seating chart.

 

Post # 3
Member
1412 posts
Bumble bee

I say escort cards, so if you need to change anything last minute you can!

my now-SIL changed her rsvp about 5 times in the last few days, so adding/deleting escort cards/ changing table numbers is easier than changing a whole chart, which realistically should be done 1-2 weeks ahead of time. 

Post # 4
Member
579 posts
Busy bee

I wanted a seating chart, and was told that you have to get them in advance (obviously) and last minute changes in the guest list, for whatever reason, either make it confusing, or the whole seating chart obsolete. If you’re going to do it, go for something hand written that you can edit at the last minute if need be!

Post # 6
Member
3327 posts
Sugar bee
  • Wedding: September 2017

I prefer a seating chart in general. I’ve seen very large ones that work great, and if you have that many people, having a ‘dual’ style set up is SO helpful: have half the board with the layout of the room and each table numbered, and then the other half with either alphabetical names and their table # beside it (easy to find your name), or table numbers with names under it. That way, people can find their table # AND know exactly where it is (or at least the general area) without having to wander around too much.

I do agree that escort cards are easier overall, however if you have to change something, you’re still going through that effort. So I agree iwth

View original reply
bluebee19 :  about using a handwritten one (chalkboard, chalk marker on picture frames/mirrors) that you can erase and re-write if required.

Post # 7
Member
304 posts
Helper bee
  • Wedding: June 2017

We will be doing escort cards/place cards.

One consideration for us is that we have a plated dinner, and were told to include guests’ meal choices on their cards so the catering staff knows which meals they ordered when bringing food to the tables. Obviously if you have a buffet this isn’t a problem at all. I’m not sure if there’s a way to designate meal choices with a seating chart, but that’s one other thing to think about if it applies to you!

I do love how seating charts look! Agreed with others that last minute changes may be difficult.

Post # 9
Member
579 posts
Busy bee

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napabride17 :  Great point about the meal choices! We’re doing the same for everyone, but there IS a veggie/gluten free option that requires a designation. I’ll need to remember this!

Post # 11
Member
2668 posts
Sugar bee
  • Wedding: December 2016

I’m from Australia and have never actually attended a wedding with escort cards (they’ve all had a seating chart), so I just don’t think it’s the done thing here. We had a seating chart at our wedding, but we only had about 100 guests. A friend of mine got married about a year ago, however, and had a seating chart for 200 guests – no one seemed to struggle remembering their table number or getting access to the chart.

In my experience, the chart is on display during the cocktail hour so that guests have ample opportunity to peruse it without them all crowding it when the reception officially opens. Then, on each table we had placecards so that guests knew exactly which seat was theirs (which also meant that waitstaff knew ahead of time where guests with special meals were seated).

I also made my own chart, so it was pretty easy to make a few alterations if last minute changes were made. I think I only had to change one table, as a guest dropped out last minute.

Post # 12
Member
3327 posts
Sugar bee
  • Wedding: September 2017

View original reply
JessieFay13 :  Did you have people changing seats at their table? Did the waitstaff get confused that ‘seat 7’ was supposed to get beef, but that person is now sitting at ‘seat 2’?? I will be doing this also so JW.

Post # 13
Member
2668 posts
Sugar bee
  • Wedding: December 2016

View original reply
scissorgirl :  I think we had a few people change seats, but for the most part everyone stayed where we had placed them. The couple of people who did change remained on the same table, so it was no problem for the waitstaff (who also had the names of guests requiring special meals) to discreetly check where they were sitting.

When I say special meals, I mean people who were vegetarian and the like – guests were served alternating meals at our wedding, they weren’t able to choose the exact meal they wanted.

Post # 14
Member
3387 posts
Sugar bee

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Justadream209 :  We had just under 200 guests and did two seating charts. One was listed by table by the entryway, and another one was listed alphabetically in the cocktail hour area. We used editable templates through Etsy and made changes until several days out and then printed them. It worked well for us!

Post # 15
Member
4167 posts
Honey bee

I had to move people around last minute so I am glad we did escort cards as it was super easy.

I did create a chart using http://www.allseated.com, which I printed out for the caterer and coordinator. It made it super easy to move people around as things changed and also to deal with food allergies.

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