Post # 1
Our wedding will be 150-200 guests with 100 being my side and FI’s friends, the other 50-100 being FI’s parents’ guests. FI’s parents are from a culture where typically significantly more ppl attend the wedding than are invited or than rsvp. Their guests will also all need to fly across the country or internationally (so that might decrease counteract their wedding crashing somewhat). Also, typically, a bunch of ppl invited in the culture rsvp that they’re coming and don’t w/o any notice and others crash uninvited. I’m trying to figure out how to do seating. We will want escort cards for our guests. For my side and FI’s friends, we’ll want to assign tables for each guest. For FI’s parents’ guests, that seems nearly impossible.
Would it work to have escort cards assigning specific tables for my side and FI’s friends. Then for his parents’ guests who rsvp, have more general escort cards saying something like “Table 10, 11, or 12”? That way they can work out the tables based on who actually comes and how many ppl are in each party & it’ll let us leave a few fully unassigned tables for crashers.
Or maybe it’s better to just have a set # of tables for all of his parents’ guests (crashing & rsvpd) and just have someone direct them to sit at any of those tables?
Post # 3
@Shkragoldfish: Could you assign someone or perhaps two people to serve as hosts or hostesses to assist guests whose names are not represented on the escort cards? These helpers could then direct any unexpected/uninvited guests to a particular table or tables that would be reserved just for these potential, uninvited, extra guests.
As for those whom you are inviting but who may end up being last-minute no-shows, I don’t think you can immediately assign unexpected guests to those tables, since you will not know for sure that the invited guests aren’t just arriving late until most of your reception has already concluded.
Post # 4
All the weddings Fiance and I have been to (except 1 maybe) had escort cards with table assignments. I’d prefer to have typical escort cards for at least my side and FI’s friends because that’s what they’re used to and we can avoid awkwardness of weird groupings.
@Brielle: The problem is that FI’s parents’ guests are likely to rsvp for 4, then bring 6 or they might say 5 are coming & only have 2 attending. So I don’t really want to assign 1 specific table to each of those rsvpd guests because i might be splitting up groups w/o meaning to. I’d kinda like a flexible group of tables for his parents’ guests to just sit at as they want.
For entire groups of non-rsvpd guests, yes, I think the planner could figure out directing those groups to extra tables that nobody is assigned to.
Post # 5
- Wedding: June 2013 - Upstate NY
I’m gonna be a turd ad say people who CRASH your wedding shouldn’t get an escort card. How would you even go about doing that?! Sounds like a nightmare. I feel for ya!!!
Post # 6
@lealorali: Right, crashers would not get an escort card. We wouldn’t know their names to even put them on a card. But a # of FIL’s guests are likely to rsvp yes & then bring an extra few non-rsvpd crashers with them. So for those rsvpd guests, we could have an escort card, but that seems pointless if they’re going to want to sit w/the crashers they brought with them.
I’m leaning twds only doing escort cards for my side and FI’s friends and putting a nice sign up to direct FFIL’s guests to sit at any of a set # of tables. Maybe it could say something like “If you are a guest of Dr. and Mrs. ____ or you do not see an escort card with your name on it, we welcome you to sit at tables 11-15.” ?