Post # 1
We are having a small wedding – 13 guests – and I’ve hired a photographer for 5 hours, from 2-7 pm. Our ceremony is at 5, dinner is at 6:30 (we are allowed to be a little late). We are having dinner in a nice restaurant in lieu of a “reception”. I purposely did not want the photographer during dinner – I want pictures of us all together in the restaurant, but once people start eating and drinking I don’t want pictures. Do we feed her? Does she sit with us or take a to go box? Do I just give her a larger tip? I will probably ask her point blank but wanted to get your thoughts. I’m just not sure how it would work given that we are not hiring her for 8 hours or the entire dinner and it’s such a small group of people. Thanks!
Post # 2
If she is expected to stay past dinner, I would suggest providing a meal. That way she doesn’t have to leave to eat something. You could also ask her what she prefers. We provided our photog with a meal and had a seat for him at a guest table. Worked out well for us.
Post # 3
I would probably offer to feed her if I coul afford it and loved her… but if they’re leaving when dinner begins I don’t think you’re obligated or expected to.
Post # 4
- Wedding: November 2014 - 11/15/14-Vineyard
Also, check your contract. Most vendors have it included if a meal is to be provided. I know ours has it in there and I didn’t even notice until I was checking for it. I know every vendor that is going to be at the reception, we have having vendor meals for. Our venue offers them at 50% off, as they are not including alcohol or dessert for them.
Post # 6
If she were expected to stick around to do things after dinner, I’d absolutely provide dinner. But if she can just leave before dinner then I don’t know that youd are really required to provide dinner. But she might appreciate an offer and it never hurts to be in the good graces of your vendors. So I’d just ask her. I’d guess that she’d rather just leave when everyone starts eating but maybe she’d want to stay.
Post # 7
I would probably have an appy for her, but it seems like she’d be done and leaving by the time you started eating. Doesn’t seem like a full meal is required, IMO (and I’m a wedding photographer 🙂
Post # 8
It sounds like your wedding is very similar to mine in style and timeline.
My photographer said it wasn’t necessary to include him in dinner but I added him to the headcount anyway and I was happy when he and his assistant agreed to stay and eat before they left.
Post # 9
First and foremost check her contract. Most of us are very specific on how meals are handled. I can see it going one of two ways – if I feel a very close connection to the client then I’d be thrilled to stick around for their meal and put down the camera and join that part of the celebration. If I’m not close to them then I am usually ready to go at the time my work is concluded. The most important thing is to not force the photographer to just stand there and watch everyone eat and not offer food to them. Sounds like that won’t be the case in your situation, but I have had clients like that. Odds are if you are starving, so to will the photographer be.
Post # 10
ohbride14: Not photographing during dinner is very common. That’s the portion of the day when I too take my break to eat, change out batteries, regroup my gear, etc. Mainly because photos of people eating are unflattering and guests tend to feel very uncomfortable when cameras are around during dinner. If your photographer is expected to resume shooting after dinner ends, yes, please feed him/her. If their coverage ends when dinner starts, I would check with them. Most likely if they end their coverage when dinner starts they’ll most likely want to go ahead and leave. If there are “key” moments you’d want photographed during your reception consider doing them at the beginning. For example, you can be introducted and before dinner do toasts and even cut your cake. That way, the moments are captured and the restaurant can be cutting the cake and preparing it to be served while guests are eating dinner.
Post # 11
Thanks everyone! It is not mentioned in the contract, so I will talk to her about it.