(Closed) Expectations of Guests – Any Ideas?

posted 5 years ago in Destination Weddings
Post # 3
Member
9142 posts
Buzzing Beekeeper
  • Wedding: November 2013 - St. Augustine Beach, FL

Set up a wedding website and add the details on condos and local hotels.  Then email/Facebook the website to friends and family you know you’re inviting.  Update the website as necessary when there is more information.

On a side note, put together a loose schedule of events/get-togethers for Saturday afternoon and Sunday.  For example, “Join us on Saturday at X Beach from 2pm-5pm for some fun in the sun and sandcastle building.  Make sure to bring towels and sunblock!”  Or “From 9am until 12 noon on Sunday you can find us at X Beach soaking up the rays and splashing in the surf.”  That way people have a common destination if they want to hang out together but it’s during non-meal times so people won’t expect to be fed.

Post # 4
Member
6344 posts
Bee Keeper
  • Wedding: August 2014

First, I think you need to get things like the ceremony booked asap, so that you can tell guests what the plan is, and they can then start looking at booking accommodation. As a guest, my first priority with a Destination Wedding would be knowing far enough in advance when and where it was so I could book time off, book travel, book a hotel/apartment, etc.

Then, I think you should put as much information as possible on your website. We aren’t having a Destination Wedding, with most guests travelling 40 minutes max; however, most will want to stay the night of the wedding. We are obviously providing details of our venue, which is a hotel with 23 rooms (most of which will be booked by close family, the bridal party, etc). However, we are also including details of a further 3 hotels near by, including a guide to prices, and the best/cheapest place to book them, and then a link to a more general website which has numerous B&Bs in the area listed. We want to make things as easy as possible for people, so, I think having this information on your website would be really useful; eg the types of accommodations available, a ball-park idea of the prices, and tips on who to book through.

As far as the weekend itself goes, I agree that giving some kind of welcome gift will be tricky as people will be staying in lots of different places. So, I wouldn’t worry about that. In terms of activities, I think that if we were hosting a Destination Wedding we would provide our guests with information as to what’s on in the area, and we would also try to organise some informal events over the whole weekend, that people could come to if they chose eg drinks at a bar, or whatever. As a guest, I would appreciate that; I think if I made the effort to attend a Destination Wedding, only to find the couple basically left everyone to their own devices straight after the wedding breakfast, I’d be a little peeved. But, that’s just me.

Post # 5
Member
6344 posts
Bee Keeper
  • Wedding: August 2014

@beachbride1216:  This is what I was trying to suggest in my last paragraph lol, only, didn’t explain well at all; yeah, try to give people an idea of where you’ll be/what you’re doing so that they can all meet up if they choose, but will know that it isn’t a proper event ie with food and drinks provided for by you.

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