Post # 1
Hello! I really need some guidance as to what is reasonable in regard to feeding a photographer. I absolutely understand the need to keep them functioning well for a day of shooting a full-blown wedding, but that is not what we are planning (at all), yet that is what is in the photographer’s contract (it is even highlighted!).
My wedding is going to be short and sweet, and everything is taking place in one location. We will be starting at 8:00am with of an hour of photos before the 15-minute ceremony, followed by brunch with 8-11 close family members before dashing off to the airport for an afternoon flight. We want to hire a photographer so that our family members don’t have to be burdened with taking photos for us and only plan on having professional photos taken through a toast at the beginning of brunch. So, we’re talking 2 hours of shooting, maybe 2.5.
Plates at brunch cost $52. I would be willing to just pay the $52 for the photographer to eat, simply to avoid any awkwardness, but I am not comfortable having him sit at the one table that we have reserved with us and our guests.
I really do not want to be rude, but I also do not want to have a stranger sitting at our table during brunch. It would be awkward for us and our guests.
Can we get away with providing a light breakfast before we begin shooting instead of paying for brunch?
If we need to pay for the photographer to eat brunch, how do we handle seating arrangements?
Any suggestions would be GREATLY appreciated. Thank you for your time!
Post # 2
My wedding was small and intimate, and the photographers didn’t even try to eat at the same table. They know you don’t want them at the same table…just ask the venue to put aside a little spot for them to eat at, put their bag, etc.
Post # 3
If its specifically highlighted in the contract, what does it say?
I put my photographer at our “friend” table as she was younger and it was fine. If you are paying for the brunch, I would ask him where he prefers to sit. Honestly its a non-issue if he sits with your guests. He is probably fine at small talk and your family (i hope) wouldn’t be repulsed by sitting near a “worker” or something lol.
Post # 4
He doesn’t want to sit with your guests either. Just provide a table off to the side, or give him a go box to take with him.
Post # 5
yes, you need to feed him brunch. it’s this question which is the entire reason it’s in the contract and even highlighted. feed your photographer! however, it’s quite uncommon to create a place setting for the photog. oftentimes, they actually want to get their food and go sit elsewhere just to take a little break. you don’t need to set a place for them at the table – they will figure out where they want to eat.
Post # 6
yes you need to feed the photographer. A light breakfast isn’t enough. Would that be enough for you? No. They will take the food and find somewhere to eat.
Post # 7
We provided a full meal for our photographer but she didn’t sit with our guests. That would have been awkward.
Post # 8
I sat ours at a friend table and they barely sat down
Post # 9
- Wedding: October 2020 - New York, New York
I’m surprised that you even have to provide food when the photographer will only be there for 2 hours! Are you sure that the mention and highlighting in your contract wasn’t a mistake on the photographer’s part, since so many weddings take place in the evening around dinnertime?
The photographer definitely shouldn’t sit with the guests, and you don’t have to serve the photographer the same thing that you’re serving your guests. If it’s in your contract, you should provide some sort of food, but $52 dollars worth isn’t necessary. Also, many caterers offer discounted meals for children and vendors, so I would check with whoever is providing the brunch.
Post # 10
We had to feed a few vendors – the photographer, assistant photographer, videographer, DJ and photo booth attendant. However, our venue handled it differently. Rather than providing them the traditional $120 plate we served, they had specific “vendor meals” to select that were $45 each. They did not need places to sit during the reception, they simply hid in the back for a few while they ate (around when we were eating, because no one needs their photo taken during dinner).
I am sure your venue is fairly familiar with this practice if they have had weddings there, so maybe ask them? Most places do not require you to pay for a traditional wedding guest meal with a seat – vendors are handled a specific way.
Post # 11
Is the photographer required to stay through the brunch? I may be mis-reading, but it sounds like you’re doing all of the photos before you eat… If that’s the case I’d be a bit surprised that they’d even want to stick around for a meal once they’re done working.
Post # 12
You shouldn’t need to feed a photographer if they’re only shooting 2.5 hours unless they are travelling to you to do so. If it’s already in a signed contract then go ahead and feed them. If you haven’t booked a photographer yet then I think it’s perfectly fine to ask them if they will require a meal for 2.5 hours of shooting.
Post # 13
I disagree with pp – if the photographer was working a normal wedding then yes, of course they’d need to eat, but I think most people can survive 2.5 hours of work without a feeding! Anyway I’d honestly just have a normal discussion with your photographer. Straight up ask them if the food thing still applies given how short the job is. It could be the highlighted thing is in all the contracts as a matter of course and he/she just didn’t think to take it out of yours. If it does still apply, then you can go from there, but I don’t think the $52 meal is necesesary – does your venue offer vendor meals? Def they wont need or want to sit with the other guests, regardless!
Post # 14
If the whole event will truly be 2 to 3 hours, then they dont need to sit down and eat. However, if you want photos before, after and during, then it may be longer than you think. Perhaps better clarify the time frame and alottment with them first.
We had an extra table set aside for the vendors. They did not get the fancy table getup though. Some venues offer a vendor meal price since they aren’t usually getting the whole “experience” as a guest. I’d ask your venue how this is normally handled.
Post # 15
It’s important what the contract actually says. I think mine said a meal must be provided if the photographer is hired for more than 4 or 5 hours. Having to provide a meal for a 2 hour shoot seems a bit ridiculous.
However, if that is indeed what it says you still don’t have to treat him like a regular guest if you don’t want to. Many venues will do a cheaper vendor meal and put out a side table or something.
You can always just ask him. Like “I noticed the contract says you need to be provided with a meal, I was wondering if that still applies where the shoot is only 2 hours long? Happy to sort something if so but I wasn’t sure if it was necessary. Thanks!”