(Closed) Feeding the Photographers and DJ

posted 10 years ago in Reception
Post # 3
1682 posts
Bumble bee
  • Wedding: October 2011

I would think they’d have a scheduled dinner break sometime in the evening. Check with them personally as to when that is because each person is different…I wouldn’t necessarily assign them a table?

Post # 4
685 posts
Busy bee
  • Wedding: October 2011

You can set a vendor table for your vedors. Also ask if your caterer about vendor meals as they are (or can be) cheaper than guest meals.

Post # 5
1014 posts
Bumble bee
  • Wedding: May 2011

We’re having a vendor table so they have somewhere to sit, and stash their sweater, bag, or other misc. items they might need to keep with them.  Our venue does a half price vendor meal, which allows them to enjoy the same food as everyone else, but we don’t have to pay the full plate charge.  I’m going to ask them to eat their meal around the same time as everyone else.  I figure the photographer doesn’t need to be taking pics of people eating, and the music can be put on a playlist for 30 minutes or so while the dj takes a dinner break.  I think it’s important for our vendors to feel comfortable, and a place to sit and good food to eat should help them with that.  🙂

Post # 6
10844 posts
Sugar Beekeeper
  • Wedding: September 2010

I put our photographers and cinematographers at a table in the back with my “randome leftover” type people (shhhh!). In their contract they required a full meal, not the vendor meal, so look into that. My DJ got a vendor meal earlier in the day, and she was more than welcome to partake in any of the dessert buffet or cocktail hour apps floating around.

Post # 7
19 posts

Vendor meals are usually arranged with your venue/caterer.  Vendor meals usually consist of just the entree, and they’re served sometime after the entree is served for the guests.  Most venues serve the vendor meals away from the guest, in a separate dining room or staff cafeteria.  As long as you arrange it with your venue, you can just forget about feeding them during the reception, since they would take care of it for you.


Post # 8
10283 posts
Sugar Beekeeper
  • Wedding: October 2011

Your vendors should eat when you’re eating, that way they can get back to work quickly. I know I personally dont want any pictures of me stuffing my face with delicious wedding food and I think the music can play itself for 15 minutes. Our vendors will be eating at the bar/cocktail hour space, which is right outside of the ballroom where our reception is being held. They will choose their meal, just like our guests are however, theirs will be less expensive since it won’t include the open bar or salad course. 

Post # 9
7691 posts
Bumble Beekeeper
  • Wedding: August 2010

Our vendors didnt have a separate table – they just took a break whenever they wanted to eat and then came back to photographing

Post # 10
1801 posts
Buzzing bee
  • Wedding: June 2010

We fed our 2 reception vendors – the photographer and DJ – the same meal since our caterer had no other option.  The DJ ate during our dinner at the DJ table in the back.  Our photographer ate a little during dinner and then I didn’t see her eat again, but she was a friend as well, so she ate a table with some other mutual friends.

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