(Closed) Feeding vendors

posted 7 years ago in Food
Post # 3
5890 posts
Bee Keeper
  • Wedding: May 2012

i would check your contracts.  this is usually built in.  also, consult with your caterer, because vendor meals are usually much cheaper than guest meals.  you don’t have to serve them the same thing! a sandwich, etc will suffice.  your caterer will have suggestions.

Post # 4
3182 posts
Sugar bee
  • Wedding: May 2012

I don’t think you would want your photographer and DJ to go leave to eat, so you will need to feed them. 

Post # 5
257 posts
Helper bee
  • Wedding: May 2012

you should feed them.  ask your venue about “vendor meals.”  my venue is only charging $25for the vendor meal and they will be eating the same thing as the rest of the guest.  i’ve heard how some venues will give the vendors a cheap meal instead of what the rest of the guests are eating.

Post # 6
333 posts
Helper bee
  • Wedding: October 2011

@BlondeBride090211:Always feed your vendors! I have friends who work as videographers and you wouldn’t believe how many times they have been booked for the ENTIRE day/night for one wedding and the bride and groom completely neglect to feed them.  They’ve even told me at one wedding they went to when it came time to eat they set up their non-manned cameras in the room and were led to the basement of the venue, down a long creepy hallway and into this TINY room with no windows and only 2 chairs to eat.

My vendors will have their own table in the reception hall. I also refuse to feed my vendors the “vendor” meal.  These people are working through dinner hours so there isn’t any reason they can’t eat the same meal in the same room as my guests

Post # 7
2891 posts
Sugar bee
  • Wedding: July 2013

I loved my cousin’s wedding. Why? Because I sat next to the photog. He kept our table in stitches throughout the meal. I personally can’t imagine asking my vendors to a) leave to eat or b) give them a cheaper meal. Ok that may just be my southern manners coming out but it feels very ungracious. I am just budgeting that money in when I book them.  Ex: Instead of listing their service at $2500 on my budget. I would list them at $2550. I know it adds to your expense but I don’t see a way out of it. I have many friends that are wedding vendors and I know it ticks them off to be handed a sandwich when everyone else is eating filet mignon. It seems to always happen to them when the bride and groom negotiate their price down. So instead of eating at home with their families they are providing a service for a couple who is paying them much less then the going rate and can’t be bothered to show their appreciation with a good meal. Just giving you a vendors perspective. 😀 

Post # 8
2440 posts
Buzzing bee
  • Wedding: March 2012

Our vendor meals are $20 each and they are going to be served the same meal as our guests.  I was afraid because I didn’t want them to end up with some box lunch like I’ve heard a lot of places give but I also didn’t want to spend the $70 per person that we are paying for our guests because we have 4-5 vendors to feed.

Post # 9
916 posts
Busy bee
  • Wedding: April 2011

Our venue charged less for vendor meals. They ate the same entrees as everyone else, but obviously were not drinking or eating appetizers! They were set up in a little side area.  Something I hadn’t even thought of, but that worked out well, was since the photographers were eating, they got to take pictures of the dinners without bothering any of the guests.  

Another thing to keep in mind is that you might want to get your vendors lunch, too, depending on the hours that they are working for you. We had one of our photographers from 9am until halfway through the reception (she came to the salon with us), so when I ordered sandwiches for my girls I got one for her too. She said that it was really considerate of me, and that she has worked weddings where the bride never gives her anything. 

Post # 10
677 posts
Busy bee
  • Wedding: July 2011

I fed my vendors the same meal options as my guests at the same price ($23) and also informed the caterers that they were to be served cake and sent home with extra cake and cookies. Mind you, I only had my cake baker (who drove 3 hours to deliver my cake) and my Dj and his assistant, and the videographer who was my brothers friend ( the photographer was a family member) They went above and beyond in response, my DJ gave me FREE uplighting and even had his assistant take some photos of everyone dancing and the hall setup, and the baker gave me a $50 wedding gift check. I dont expect this to be usual but I was happy that a small gesture on my part meant so much to them. I think they will probably do their best for you if you treat them well, it seemed to really please them.

Post # 11
5110 posts
Bee Keeper
  • Wedding: November 2011

I would feed the vendors. They will be there for a long time, but check contracts it may be in there that they expect it etc. Also talk to your venue some let you serve your vendors different food than your guests. You could pick a cheaper option if you want.

Post # 12
255 posts
Helper bee

Ok girl I need to give you a seriouis reality check—brace yourself!

FEED YOUR VENDORS! As a wedding planner and fellow vendor I know how hard we work for you. We literally stand on our feet for 8-12 hours and beyond working for you to make sure that you are having the most special day possible….and you want to feed me a sandwich?! Um NO! 

I let each client I work with know it is beyond insulting to not only not feed your vendor but throw them a sandwich after they have worked so hard for you. Most vendors have it listed in their contract that you must feed them–and it must be the same food your guests are eating.

I bring my own wedding emergency kit so I have a few nibblies in there–sometimes even a snack for the bride if she needs a little boost before the wedding—and from time to time I’ve had to munch on that. You can ask your caterer (as many suggested) for a vendor meal which can be the same food you are feeding your guests at a lower price and that is absolutely acceptable.  

Lastly, as tempting as it may sound to place your vendors with guests please-please give them a small space away from guests. I often work set up a small table somewhere at the venue for all of the vendors and we eat together. We all honestly need a little break, be it from smiling or etc. 

If I can leave you with anything it is treat your vendors well—it won’t be forgotten and they will work even harder for you.


Post # 13
188 posts
Blushing bee
  • Wedding: February 2013

@ENarcy: Wow that sounds scary… I don’t think I’d be able to eat and enjoy a meal if that happened to me.

I’m probaby going to talk to my vendors about where they want to be seated but if everything goes well, I will only have to think about the photographers and videographers. I can understand if the professionals want to be at a table by themselves but I can also see them feeling alienated by being given a separate table. Like others, I also suggest looking to see if there’s a discount for vendor meals. But yeah, feed your vendors. A happy person will do better work, and hungry people are never happy.

Post # 14
7403 posts
Busy Beekeeper

Well because of my background, as an event planner, its a given that you feed your vendors. So its will be simply folded into our budget. As stated previously inquire about vendor meals. I think its only fair to do considering they are onsite  for the most of the day. I never get posters who are bothered by this and actually want the vendors to supply their own lunch. I think its just silly. Brides go on and on about how special their day one day is. So its only natural that the courtesy is extended to the people you need to create an a lasting impression on your guests.

@Annabelle86: Great suggestion, I’ll do the same.

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