(Closed) feeding your wedding suppliers on the day

posted 5 years ago in Reception
Post # 3
Member
2295 posts
Buzzing bee
  • Wedding: April 2013

It is okay to serve them a “vendors meal,” but honestly – what is the cost difference? You want those people to feel well taken care of the day of. It is a crazy long hard day for them. The more you do for them, the more they do for you. I fed them everything our guests had and made it very clear they were welcome to take home extra cake, have drinks at the bar, whatever (I trusted them not to get drunk, they were all great).

I’ll add this – I had planned on having a vendor’s area in an attached room next to our reception room. They could go there and eat and have a break. My day-of coordinator asked that I consider having a vendor table in the reception, next to the DJ booth. She wasn’t comfortable leaving the room and didn’t think the other vendors would be either. We had 7 – 8 vendors, so they could fill up a table. I am SO SO SO SO glad we did this! We had the room, and they NEED a place to set down their stuff. It made for a much smoother night where they were comfortable and no important moments were missed. It was easy to find anyone we needed because they had no reason to leave the room. I hadn’t planned on doing that, and was kind of “Ehhhh, vendor’s table?” but it was a FANTASTIC suggestion from my day-of coordinator.

 

 

 

Post # 5
Member
1676 posts
Bumble bee
  • Wedding: July 2012

We offered an invitation to our pastor and his wife, but they could not come. 
We fed our photographer and her assistant the full buffet.
The catering staff was left to figure out their own dinners, as well as the bartender. 
The girls we paid to sell drink tickets got fed the full buffet.  

Post # 6
Hostess
8579 posts
Bumble Beekeeper
  • Wedding: October 2014

We are doing a buffet.. our vendors will be eating the buffet.

I want them fat & happy, not hungry and distracted!

Post # 8
Hostess
8579 posts
Bumble Beekeeper
  • Wedding: October 2014

It’s $150 per meal? That’s crazy.

Does your catered offer vendor meals?

Post # 9
Member
2295 posts
Buzzing bee
  • Wedding: April 2013

$150 per meal? Or $150/person all in?

What is the cost difference between just giving them the entree and giving them everything? You don’t need to include them in the open bar package. I would also still recommend having a designated place for them to put their stuff and sit in the reception room, even if you are feeding them a different meal. When I was researching it, what I found was that if you don’t have a designated place for them, they tend to sort of “make due” by grabbing open seats at guest tables or stashing stuff near gift/buffet/other tables and pulling up a chair.

What is the meal?

Also, have you looked at your contracts? This was addressed in my vendor contracts. You asked why they don’t bring their own meal – do you really want someone pulling out a brown bag with a PB&J sandwich in your reception room? Or do you want your photographer leaving the room to eat their “bag lunch” and not being able to capture something that happens unexpectedly?

There’s got to be a middle ground between $1000 to feed them and not feeding them at all… but my biggest suggestion is to make a plan to keep them in the room, whatever they end up eating. It benefits you!

Post # 12
Member
8461 posts
Bumble Beekeeper
  • Wedding: April 2013

@cmsgirl:  My venue has a restuarant located inside (Hilton hotel), so I’m letting my vendors order from there.  That way they can get exactly what they want and they can sit down and eat when they have the time with the food still warm.  I’m doing a buffet, so I figured it’s just be easier and more accommodating for them to be able to order whenever they want.

Post # 13
Member
1014 posts
Bumble bee
  • Wedding: May 2011

First, you want to look at your contracts. Some vendors state what type of meal, if any, they require. Some vendors may state they specifically require the same meal your guests receive, some may be fine with any meal that you provide. Second, talk to your venue and see if they have a “vendor meal.” At our wedding I was worried about spending $100+ per head for the vendors, but I talked to my venue and they provided vendor meals for half price, and they were the exact same meal as my guests. Other venues may provide a different vendor meal, which can even be a boxed type lunch. I would hesitate to serve vendors a drastically different meal than the guests, only because I think it’s important for them to be WELL fed, not just given any old thing to eat. Like PPs said, you want them to be full and happy, not hungry and grumpy.

 

Post # 14
Member
720 posts
Busy bee
  • Wedding: October 2012

Our caterer provided a much cheaper vendor meal box for all our vendors, over $40 difference per head. I have a feeling the vendors are happy to be fed anything substantial, they probably don’t even have the time for something like a 5 course meal! I can understand if you invite the priest or a vendor close to you to be seated in the reception like other guests though.

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