(Closed) feeling overwhelmed…just started planning

posted 8 years ago in Logistics
Post # 3
Member
608 posts
Busy bee
  • Wedding: August 2011

You plan sounded pretty similar to mine.  I was hoping to be around 15k for our 130-150 all in one location outdoor casual wedding.  I think we will be more like 16 or 17k when all is said and done. You seem to have any guess on the number of guests so provide the caterers with that number, you get to adjust your numbers closer to your date and give them so ideas about locations.  If they wont give you bids, forget it.  Our venue was almost the exact same price as yours and our total caterer cost will come around $7500 for 150 person buffet.  Look for cheaper buffets like BBQ, or local resturants.  We had some friends do food carts from their city which worked great and another did nice pizza with salad.  The cost that most surprised me was the photgrapher, if thats important to you I’d look at the cost of them to help you budget. Also don’t forget little costs like stamps, name cards, dress accessories. 
I honestly feel like you do a lot, that some costs are just way more than they should be because of the wedding industry.  I spent about 3 months doing research and just had to accept that if you want certain things like liqour, evening summer wedding that it just is costly.  I felt better once I did the reaseach and knew I was finding the best deal for what I wanted even if I did think the cost was outrageous

Post # 5
Member
13 posts
Newbee
  • Wedding: November 2010

Hey, so I don’t think your quotes are unreasonable, but the caterers should work with you. One way to cut down on food is definitely to switch to buffet but another way is to have a restaurant cater it. Ethnic restaurants (greek, indian, middle eastern) will charge ridiculously cheaper amount per head than caterers. You might have to pay for extra servers/help at your venue if you go that route, but it’s nothing compared to what you save. Also restaurants negotiate a lot more than caterers. Not sure if you’re open to restaurants, but you should ask a few restaurants you like and see what they say! 

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