Post # 1
After some checking and double checking, I’ve discovered that the date SO and I have been planning on is the same date as a festival in town. Our venue isn’t on the festival path, but our caterer is and it effects traffic with some road closures, influx of visitors etc. (Includes the main road many out of town guests will come in on) It’s an all day event and does coincide with our hours.
Do you think we ought to select a different weekend? Or should we keep our dream date but try to plan around the event?
Post # 2
If the caterer is the only problem, I would keep the day. If your venue will be okay for guests to get to then I think it’ll still be a blast 🙂 Just be sure to remind guests, especially out of town ones, so they can prepare to leave a bit early to arrive. Also just be patient and you may have to start a tad later to accomodate guests who may be caught in the traffic.
Post # 3
I’ll be honest, is the date really that important? I say that because unless it’s something massive, once you’re married, are you going to care about the anniversary of your first date or the day you made it official etc?
I’d just choose a different date. Otherwise you’re setting yourself up for potential logistical nightmares and stress. You’d also be saving your guests the hassle of finding accomodation during a very busy time (unless you’re giving invites out ages in advance).
Post # 4
- Wedding: September 2012 - Southern California
I think I would choose a different date! Why is this date so dreamy?
Just off the top of my head.. Would you be able to successfully remind everyone to give themselves like super ample time to get there?Would you get a lot of declines because of prior commitments to the festival (I already have tickets for a festival in April and would not be happy having to choose to miss your wedding or lose out on lots of money)? Are you fine knowing that your guests will have to likely pay an arm and leg if they decide stay in a hotel?
Post # 5
I would choose a different date also. Hotels may be hard to find, etc. What kind of festival is this?
Personally, I’m not super attached to dates of any kind so it wouldnt matter to me. Why is the date so important?
Post # 6
I know traffic may be a hassle, but it sounds like it might make for some awesome one of a kind photo ops!
Post # 7
I think I need to give a little clarification, because I realized that I may be painting a picture inconsistent with reality!
We live in a small town, and in a small town, any kind of festival- it takes up the whole town. It’s not that thousands, or even hundreds, of people are traveling from hours away, it’s just that you essentially get the entire town and some families from the surrounding area all gathered in one spot for several hours at a time. Maybe think of it more like a supersized farmer’s market with a few musical acts and fun activities thrown in. It holds up traffic, needs detours, there’s pedestrians walking everywhere you look and restaurants/bars are doing crazy business, but it’s not like a State Fair or a nationally known event.
Also, with the exception of two to three individuals, none of our guests actually live more than about an hour’s drive from here, so overnight accomodations aren’t a concern.
I think the thing I’m most concerned about is, is it going to be a huge pain in the butt for our caterer? The catering is being provided by an amazing restaurant in town, and this is their busiest day of the year. During the two festival days, it’s just non-stop business from open to close, and to do an off-site event at the same time? I worry that important details will be overlooked, or that maybe we’ll get the wrong menu items (or wrong number of them), or that there won’t be enough staff at our event because they need all hands on deck at the restaurant, or even that in the rush to get everything done things just don’t look or taste as good.
I also don’t want other deliveries getting bogged down.
Post # 8
What’s so special about the date for you two? 🙂
Post # 9
Mrs.BigBear: Those are a lot of valid concerns. If I were in your shoes I would change the date.
Post # 10
Mrs.BigBear: I used to live in a small town that did this thing called “crazy daze/days” and they’d shut down main street to car traffic, all the stores would have ridiculous sidewalk sales and there’d be booths set up with food and entertainment. So I get it.
I would talk to the caterer and be like “we really want to use you for our wedding but are concerned about the busy festival day. Will you be able to handle both events?” or something. If they are confident they can do it then I’d go ahead as planned, and if they’re like well…or express that it would be easier on a different day then I would change the date.
They may have done events on the same day in the past and either handled it or didn’t. I’d find out from them.
Post # 11
a_day_at_the_fair: Excellent point, and your Bee Name is very apropos for the topic 😉
Post # 12
bibbithebee: It’s a number of factors, really. Everything from personal milestones to ideal weather and accomodating other big life events for ourselves and family. While there might be a few other Saturdays in different months that could probably work, this one sort of… spoke to us.
Post # 13
No way would I schedule my wedding to be on my caterer’s biggest day of business. That is just asking for trouble.