(Closed) final count/cancellations/no-show’s

posted 8 years ago in Etiquette
Post # 3
2532 posts
Sugar bee
  • Wedding: August 2010

We had a couple cancel just 4 days before the wedding because they find out their son was addicted to Oxycontin. Then one of my “friends” from high school was basically a no show – she texted me 2 days before our wedding!! Other than that everyone showed up! So we had 3 cancellations/no shows out of 121 guests. Our final count was 118 adults and 9 children. I would say 10 is a lot to add on the day of. Maybe try to figure out who exactly you think might be a cancellation or a no show?

Post # 5
1752 posts
Buzzing bee
  • Wedding: June 2010

All together between the people who called just a few days before, and the no-shows, I think we had 13 – but I think ours is an extreme case.  It was out of 125 though.

Post # 6
204 posts
Helper bee
  • Wedding: July 2010

My caterer advised us to tell them the exact number of guests we were expecting. Usually cateres make about 10% extra food for unexpected guests. As far as no-shows, in my experience most weddings have at least a few no-shows. I had 10 no shows and 1 unexpected guest.

Its your caterer’s job to make sure there is enough food, but I would still go ahead and tell your caterer the count is 200. You can’t really predict who will be a no show, so you always go with the best case scenario. Your best case scenario is 200 people will be attending your wedding, and that is what you should tell the caterer.

Post # 7
287 posts
Helper bee
  • Wedding: August 2010

we had to give a “final” number 3 days beforehand – my planner always gives a number below what we actually have RSVPed – i think about 8 less. her explanation being that they are always willing to add more and most likely they will not refund anything if you go below the number you give them. then we gave them the actual number the day of. i think we lost 2 couples in the week before the wedding for emergencies. everyone else who RSVPed came (180 yes, minus those 4 last minute people = 176)

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