(Closed) Final guest count

posted 6 years ago in Venue
Post # 3
11356 posts
Sugar Beekeeper
  • Wedding: May 2009

If you’re having a buffet, I’m not sure, since the venue obviously could not attribute the number of plates to the number of guests.  Perhaps they count by the number of seats?  We had a plated dinner, with assigned tables, and only those who were accounted for received a plated dinner (which was, of course, all of our guests.)

Post # 5
3471 posts
Sugar bee
  • Wedding: July 2012 - The Gables Inn, Santa Rosa, CA

I do a head count once everyone is seated for dinner. It’s pretty easy once everyone had their plates there’s usually a 15-20 min period when no one is getting up. Also, if you’ve only got 89 place settings, it’d be obvious when you’ve got 5 guests looking for a plate to eat off of. 

Post # 7
635 posts
Busy bee
  • Wedding: October 2012

Are you having any sort of seating chart? The venue is putting out chairs, so they’ll know if there are more people than what you stated. I’d just pay for the 5 extra people and keep your good karma. It’s dishonest to do otherwise.

Post # 8
2692 posts
Sugar bee
  • Wedding: November 2012

My venue is charging me per person by the number of seats.  However, kids under 5 don’t pay but still need a seat.  I asked her they checked that and they just go by the number I tell them.  If I say 20 kids under 5 are coming they deduct that from the number of seats.  I am hosting 150 guests…if 20 are kids under 5, I only pay for 130 even though I need 150 seats.

Post # 9
1269 posts
Bumble bee
  • Wedding: September 2013

The vendors I’ve contacted so far, they tell me quotes for 0-50, 51-100, etc and so on. So having 89 versus 94 wouldn’t seem to matter. I haven’t come across a vendor yet who talked in more specific terms; however, I will say, I haven’t booked yet, just toured. So I don’t know if they get more specific on 89 versus 94 once it’s booked. I assume they would in a plated dinner situation.

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