(Closed) Final Head Count to Caterer ?

posted 9 years ago in Food
Post # 17
2692 posts
Sugar bee
  • Wedding: November 2012

I wouldn’t scale back too much.  I gave my caterer a 150 guest count and hope I get that many (I can’t go back and change to a lower number, but I can add people).  

Post # 18
705 posts
Busy bee
  • Wedding: July 2013

View original reply
@KCKnd2:  That’s so that the buffet doesn’t look empty and also for vendor and staff meals.  Don’t count on that for extra guests, give an accurate head count.

Even onsite catering won’t have extra food lying around–with big events there is a lot of planning and things need to be organized, so they only order what they need when they need it.  Give an accurate head count.

DO NOT LOWBALL YOUR HEAD COUNT.  Running out of food is the biggest party killer. It’s not worth it.  I’ve been catering for a few years now–it makes you look cheap and it ruins the night for people who are unlucky enough to be at the end of the line.  Give an accurate headcount and ask if there are children’s rates.  They are going to have kid’s rates or they will advise you to count 2 kids under 10 as one adult–it depends on their policy.  Having  The caterer will have a better idea of how their food goes.

There is also the issue of rentals–if you tell the caterer 140 people and they are managing your rentals for you, you’re going to run short of plates, utensils and glassware.  If you give them an accurate headcount, they can order appropriately.  So OP, even if they say to count 2 kids as 1 adult for a total of 140, they will know the real number of people and will make sure that there are enough rentals.


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