(Closed) Final Venue Meeting with the New Coordinator

posted 4 years ago in Venue
Post # 3
2299 posts
Buzzing bee
  • Wedding: June 2015

write your questions down – write her answers down. confirm everything you’ve talked about before you leave. nicely explain that you were really comfortable with her predecessor but that you’re sure she’s going to do a great job for you and you’re really looking forward to having a smooth wedding day 🙂

then – when you get home, or a day or two later, send a sneaky ‘thank you’ email that is really just confirming everything in writing. print that – and bring it with you on the day!


‘i’m so glad we were able to sit down with you and get to know you better. we’re so glad that we can switch the appetizers from 1, 2, 3 to a, b, c. in addition, it makes us much more comfortable that we’ll have 50 dedicated parking spots on the day at no charge. we’re also really excited that the band will be able to set up at 12 pm instead of 2. 

please let me know if anything changes, thanks again’

and then, when she emails back ‘yeah, it’s all good’ print it 🙂 

Post # 5
215 posts
Helper bee
  • Wedding: October 2005

@CakeyP:   I’m sure it will be just fine and everything will be no big deal. Just ask everything yo uwant to know and I would want to be 100% sure the times and everything are right and that the new coordinator has all of your other vendor’s information so they can communicate. 

The country club where we are having ours at has changed wedding coordinators 3 times in the span of our engagement. It is stressful but mostly been seamless. The only issue was the first wedding coordinator told us all the tables were 10 person tables while this latest coordinator told us that there are only 2 10 person tables and the rest are 8 person tables. So a little reworking of the seating chart but if that’s the worst thing that happens I’m happy. 

Its getting so close! I cannot beleive it’s 2 weeks away 😀 

Post # 7
2883 posts
Sugar bee
  • Wedding: May 2015

@CakeyP: I’m sorry your venue coordinator quit, but after 23 years, something must have happenend to make him quit. Why call his professionalism into question? 

It seems kind of harsh because we don’t know the whole story — what if he gave his notice and they told him not to bother coming back? How would that make him the unprofessional one? Or he could have given his notice, but the venue didn’t bother telling you. How is that him being unprofessional?

I’m sure his assistant will be good, since she worked with him and has learned from him. Can you talk to the venue coordinator’s manager to discuss your concerns ahead of time? 

Post # 8
774 posts
Busy bee
  • Wedding: October 2013 - Dalhousie Castle

Our venue had two wedding coordinators and we got handed from one to the other the night before the wedding…. and it all turned out perfectly. Hopefully that will put your mind at ease.

Our venue had a wedding form they used. You filled out your whole timeline and when you wanted everything to happen and any special notes. Then they just did it. It was awesome. If your worried you could prepare something like that so they know exactly what to do on the day. 


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