Post # 1
Today I booked our appointment to go tour our potential venue on Sunday the 19th (my 25th b-day). I am so excited! The lady that I spoke with said that 2014 was totally booked and that weekends in summer of 2015 are starting to book up quickly. The weekend that I think is ideal is available.
I bought a wedding planner/organizer last week, in addition to the book “Bridal Bargins,” so I will probably look through both before the appointment to see where we can save and to know which questions to ask.
The only stressor for the appointment is that they need a preliminary guest list. I need my finace’ to give me his list, but I think that he wants me to also consult his parents, who live in Colorado and Texas.
I also have no idea if I should invite certain people in my extended families. I haven’t spoken to many of them in years, other than occasionally on Facebook, and to complicate things more, I have an estranged relationship with my parents (I haven’t spoken to them in months (for my mother) and years (for my father).
Do I also count vendors, and hired nannies/babysitters in my count?
Post # 3
@nerdybee: Sounds like your planning is well under way! How exciting that you’re going to start looking at venues! 🙂 The book Bridal Bargains was an excellent choice – it’s the only wedding planning book I actually read. Worth every word.
Regarding guestlist: I’d leave vendors and hired nannies off the list (maybe you can create a separate list for this in case you decide to have vendor meals). 🙂
Best of luck to you!
Post # 4
The only people I would put on the list is family and friends….whomever is going to actually be at the venue during the ceremony/reception. I would include vendors but just say “2 photographers” or whatever you plan on including (our photographers require a meal according to our contract so thats why I say to include them). They are obvilously just asking for a rough list now, nothing is set in stone as your wedding is pretty far away to be asking for a solid list! I wouldn’t list exact vendor names as that may change as you start booking. They probably just want to make sure that the venue has enough room for your numbers or if they have more than 1 room to book, which room to give you etc.
Best Wishes with planning!
Post # 5
Congrats! Looking at venues has been my favorite part in the wedding planning process. Now that we’ve picked a venue, I wish I could go back and do it all over again! Enjoy every second of it!!
I’ve never heard of a venue needing a full guest list. Do they just want a rough guest count? Often times, more popular venues have certain minimum amount of guests that must attend. They also have a maximum capacity to see what the venue can hold. Usually if you can give them a rough number, they can give you more information on whether that number will work or not.
Post # 6
@crackktheskyy: I am sorry, I “misspoke,” they need a rough number but in my head I see “rough number” as needing to think about who we are inviting and who would all be a part of that number (vendors too or just guests); do I need to specifically state how many children there will be and their ages, etc.
@pengoala: Great advice! It is good to know that the book is worth it.
@Mez03: Thanks! I will just tell them that we have not booked any vendors yet, bit will update them as we do.
Thank you all for being so helpful! I actually enjoy wedding planning.
Post # 7
@nerdybee: Ah, gotcha. If it’s helpful, my fiance and I did the same thing before we visited vendors. We made a list with everyone we would invite so we would have a rough number in our heads. We then visited venues to see whether we were well over or well under the minimum person requirements. We even told venues that we weren’t sure but we were thinking of inviting between x number and x number. Now that we have found our venue, we have to cut our guest list by a few people because we don’t want to invite more than the maximum capacity can hold. I’d recommend that you guys just make a list of invitees because what matters most is the seating capacity. At some venues (like ours) there are special accomodations for vendors and a space for them to enjoy a meal. Therefore, we are not including vendors into our total headcount because they will likely be eating at a different time and in a different space.
Also, knowing the ages of children will likely only be relevant to you. They still take up a seat so they are covered by the overall headcount. You just want to make sure that the venue has food that will accomodate children and check to see if children under a certain age receive a discount on your end. In other words, it is good to know ages of children for your own finances, but it is unlikely that the venue needs to know at this time while you’re just looking.