(Closed) First Venue Appointment Booked

posted 5 years ago in Venue
Post # 3
23597 posts
Honey Beekeeper
  • Wedding: September 2011

@nerdybee:  Sounds like your planning is well under way! How exciting that you’re going to start looking at venues! 🙂  The book Bridal Bargains was an excellent choice – it’s the only wedding planning book I actually read. Worth every word.

Regarding guestlist: I’d leave vendors and hired nannies off the list (maybe you can create a separate list for this in case you decide to have vendor meals). 🙂

Best of luck to you!

Post # 4
733 posts
Busy bee
  • Wedding: September 2014


               The only people I would put on the list is family and friends….whomever is going to actually be at the venue during the ceremony/reception. I would include vendors but just say “2 photographers” or whatever you plan on including (our photographers require a meal according to our contract so thats why I say to include them). They are obvilously just asking for a rough list now, nothing is set in stone as your wedding is pretty far away to be asking for a solid list!  I wouldn’t list exact vendor names as that may change as you start booking. They probably just want to make sure that the venue has enough room for your numbers or if they have more than 1 room to book, which room to give you etc. 

Best Wishes with planning! 

Post # 5
2268 posts
Buzzing bee
  • Wedding: June 2015

Congrats! Looking at venues has been my favorite part in the wedding planning process. Now that we’ve picked a venue, I wish I could go back and do it all over again! Enjoy every second of it!!

I’ve never heard of a venue needing a full guest list. Do they just want a rough guest count? Often times, more popular venues have certain minimum amount of guests that must attend. They also have a maximum capacity to see what the venue can hold. Usually if you can give them a rough number, they can give you more information on whether that number will work or not. 

Post # 7
2268 posts
Buzzing bee
  • Wedding: June 2015

@nerdybee:  Ah, gotcha. If it’s helpful, my fiance and I did the same thing before we visited vendors. We made a list with everyone we would invite so we would have a rough number in our heads. We then visited venues to see whether we were well over or well under the minimum person requirements. We even told venues that we weren’t sure but we were thinking of inviting between x number and x number. Now that we have found our venue, we have to cut our guest list by a few people because we don’t want to invite more than the maximum capacity can hold. I’d recommend that you guys just make a list of invitees because what matters most is the seating capacity. At some venues (like ours) there are special accomodations for vendors and a space for them to enjoy a meal. Therefore, we are not including vendors into our total headcount because they will likely be eating at a different time and in a different space. 

Also, knowing the ages of children will likely only be relevant to you. They still take up a seat so they are covered by the overall headcount. You just want to make sure that the venue has food that will accomodate children and check to see if children under a certain age receive a discount on your end. In other words, it is good to know ages of children for your own finances, but it is unlikely that the venue needs to know at this time while you’re just looking.

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