Post # 1
I’m getting married next November, and I’m trying to get a lot of the planning out of the way now during the summer before the semester starts (I’m in grad school). We are getting married in a Historical Park outside of Philadelphia.
There will be about 65 guests, so I think having one food truck should be good (The truck said it should take 30-40 minutes), but I’m nervous about forcing everyone to eat tacos (our favorite food). There will be salad and other appetizers offered buffet style, but still.
Additionally, I don’t know what to put on the tables! The truck supplies utensils and plates and such. Should I even have seating charts? I want to have the favors double as the name places. Oh and a centerpiece, of course. Is that enough?
Lastly with the informality of the truck, when should the first dance/speeches/cutting the cake be? We have the venue from 5-10 (ceremony and reception).
I would love advice from anyone who’s had a food truck cater their reception!
Post # 2
I don’t have advice for the logisitics, but I’d say 30-40 minutes to serve 65 people in a food trunk is massively underestimating.
I’ve waited 15 minutes at a taco food truck in my area when there’s a line. 65 orders all at once means that the person who’s last in line is probably going to wait an hour just to order. Honestly, I wouldn’t wait in line for an hour for a food truck and would probably have some appetizers and stop to grab dinner on the way home.
I wouldn’t do a seating chart if there isn’t a formal meal. This sounds like a pretty informal reception, so I’d just let people sit where they end up.
Post # 3
If I were doing this I would get 3-4 trucks in a variety of options and a beer one! One truck sounds like a disaster waiting to happen.
Post # 4
Food trucks take FOREVER. Forever.
Post # 5
i wouldn’t want to wait in line to order and then have to wait for my food. if you must have a food truck. i would set it up that people can go up to the food truck whenever they want and not depend on it for their main meal.
we used to have food trucks that came to my work. even with 10 people ahead of me. the process would take 20ish minutes.
Post # 6
Does the food truck have a plan for serving large groups of people at an event? I went to a wedding with a pizza food truck and instead of taking individual orders they just had several pizzas ready on a buffet table in front of the truck and replenished as needed. It worked well for about 100 people. Could the truck do a large batch variety of tacos and keep them all hot and ready for the start of the reception?
Post # 7
I just want to add that my friend did a food truck for dessert at her wedding (~110 people). Even without having to cook anything there was a consistent line at the truck for over two hours. It wasn’t a big deal because people just brought ther desserts onto the dance floor, but that wouldn’t work for dinner.
Post # 8
Also, if you choose not to do a seating chart make sure you have extra tables to accommodate, say, a group of 7 taking a table for 10 and nobody else wanting to sit there. It definitely makes things run more smoothly if you assign tables (personally I prefer it to avoid the awkward “high school cafeteria who can I sit with” thing) but it would be doable with 65 people. Too many more than that and you’d definitely need to assign tables.
Post # 9
I will also suggest talking to the truck to find out exactly their plan bc as PP mentioned if peple are going to line up and then wait it is going to take a LOT more time. I assume they would do something more like a buffet with everything out at once and they just replenish as people eat
Post # 10
Thanks guys! We’ve decided on two trucks now! Still one taco truck and a waffle truck (my cats’ names are Chicken and Waffles, so it’s perfect) that serves both savory and sweet. Both food trucks frequently do weddings, so I trust that they’re prepared to handle less than 100 people. I’ll have a personalized menu so they can premake some stuff, and without exchanging money it should go faster than normal.
In terms of the flow, I’m thinking of have it be:
5:00 – ceremony
5:45 – cocktails/pictures (most pictures taken before the ceremony)
6:30 – first dance/speeches
7:00 – Food trucks start/photobooth (for while they wait for food if not dancing)
8:30 – Cutting cake and family dances
9:00 – Food trucks close
10:00 – go home!
does that sound right? There will be buffet style appetizers, drinks, and dancing throughout?? They also suggested to have waitstaff bring food to the guests if I wanted, but I don’t know how that would work.
Post # 11
that’s sounds fun! I think having waitstaff bring food around on platters is a good idea – people may be stuck in conversation etc or not want to line up for food so that would be thoughtful to have food be circulated around
Post # 12
Sounds perfect! Since both food trucks have experience catering weddings I’m sure they’ll know what to do
Post # 13
definitely at least have enough seating! i’ve been to food truck catered events where tons of people were forced to stand, or they provided lounge-y type seating and women would take up more than one spot with their purses, or if you sat next to 6’5″ 500 lb uncle jim he’d be encroaching your space. i like assigned seating personally because it gives me a home base and i can break the ice with the people around me, then move on to talk to people at other tables later on.
i went to a wedding with heavy apps in the center of a long harvest table (charcuterie “centerpiece” and family-style tapas that were replenished/changed up throughout the night) and food trucks came in. there were no formal announcements, which would lead to a mad dash or a line or tables getting called up like we were children in a cafeteria. everyone kind of went for food at their leisure, some didn’t get it at all and filled up on the heavy apps, and some (like me, who loves food trucks, but didn’t like the food offered but decided to be a good sport) change their minds partway through the night. since it was an open thing, all the important moments went on as planned but word got spread through word-of-mouth when everything would happen with plenty of notice for anyone who was planning on getting up.
Post # 14
Did you book the trucks yourself or use a service? We were looking at Roaming Hunger bit haven’t made any decisions yet.
Post # 15
What kinds of things did they have on the harvest table? This is exactly what Fiance and I are thinking about. Our venue doesn’t have kitchen facilities so we have to keep everything cold. Just curious what worked!