So for florists, here’s some stuff to take in to consideration about pricing:
1) Flower type (Peonies = $$$) and if they are in season
2) Flower count: More flowers = $$$
3) Types of arrangements (Ie: How many tables you’ll have, variation of table size/arrangement), spaces/rooms you will need flowers for
4) Location (How far is the florist from your venue)
5) Are you based in a major city, during peak wedding time, and is the vendor in demand?
Some things we did to cut costs down (in no specific order):
1) Work with a vendor recommended by the venue – often they will want to remain a recommended vendor and can be more open to negotiate to maintain a recommendation
2) Work with a vendor closer to your venue – ours was very nearby and after we told them we wanted the budget to be under XK, they waived their delivery and service fee.
3) Have smaller arrangements on smaller tables/spaces for variety
4) Tell your vendor you want to hit at a specific $ and see what they say about how you can get there.
4) Use your bouquet as a centerpiece for your table – I did this and saved a few hundred dollars. Just told them I wanted a clear vase and a little ivy on the table to match the other arrangements. This way I used my bouquet more and got to see it a little more.
5) Cut down on flower count/type. If you can get a different flower in the same color you want and it’s less expensive, go for it.
6) If your florist wants to do some big arrangements in a space and wants to charge $$$, look at photos of weddings held in your venue and show them the design as alternative, and ask them to price it out. Or ask for a table arrangement in that space. My florist wanted to charge $800 for an alcove arrangement and I suggested something similar to a table arrangement after seeing other photos of the same thing done and saved about $700. If you have bridesmaids, you can reuse their bouquets for tables as well.
7) Cut out items or tell the florist you are willing to cut out/down on things and see if they give you anything complimentary. A florist won’t want their work to look subpar so they may give you less flowers for cocktail hour, passed plates, bathrooms but it can be free and still look lovely.