Post # 1
I’m so excited because I found a venue! I know it’s still pretty early, but venues book up fast here, so I wanted to know what I was looking for. I will book it in June, giving myself 14 months to get everything together.
It’s run by a Ukrainian family, who were so nice and helpful to me on the phone. The cost of the venue is included in the catering (all Ukrainian food! Perogies, kubasa, etc yum!)
For the bar, they have bartenders, as well as all the mix. I need to get a liquor permit for the venue though as well as supply all the alcohol. I can set the price for drinks though (he said they charge a min of 2.25, but I can charge a little more to make profit). My question is – has anyone supplied liqour for their party and can give me some tips??
I am having about 119 people, minus the kids it’ll be around 110. I would have 2 bottles of free wine on the tables (red and white), free champagne for head table, but for the bar I was thinking I would get a keg or 2 of beer, more wine, and vodka and rum. How many bottles would be appropriate? I heard somewhere that a litre of vodka/rum yields about 34 shots. Anyone have experience with this?
Post # 3
There are lots of tools out there that tell you how much booze you should buy per number of guests – a quick google search should turn up some answers!
While I know cash bars are generally the norm in Canada, I would never try to make a profit off my wedding so I definitely suggest charging the bare minimum.
Post # 4
A shot is typically 1.5 oz in the US and 1 liter = 33.814 fluid oz, so more like 22 shots. I don’t know what it’s like in Canada but here you typically can find “handles” or 1.75 L bottles that are nearly always the best deal. Drink recipes typically use 1.5 to 2 oz of the main liquor, plus liqueur and juice/soda. So you’d get about 18-22 drinks out of 1 liter
I would recommend coming up with several signature drinks that use the liquors you’re purchasing (vodka and rum) so that people don’t get the idea that it’s a full bar- if they come up to order whatever their favorite drink is and realize you have no gin, tequila, whiskey, liqueurs, brandy/cognac, etc, they might be taken aback. It would be better to point out that you’re offering a Coopsie-tini and a Mr.Coopsie daiquiri (lol, or whatever) rather than have people wonder why you only have two types of liquor.
Post # 5
@kgirl91: Thank you, this is incredibly helpful! I should also clarify when I said ‘profit’, I don’t actually care if I do or not. I want my guests to have a great time. I just wasn’t sure the right/proper way to go about it – obviously the cheaper the drink, the happier the guest! Which is great!
Can’t you tell I’m not a big drinker?? Helps to know drinks call for 1.5-2 oz. I will definitely make up a drink menu chart or something so guests can know what their options are. We have to have minimal options simply because…we’re poor. But we still want everyone to have a wonderful time. I really love the idea of the Coopsie specials, so cute!
Post # 6
I used this website for my alcohol buying:
Here in PA, we have liquor stores (since we are stuck living in, like, 1875) so it was nice to get to ask the employees what amounts they recommend of each wine, mixer, etc. You might even want to ask the venue director or the bartenders they will be providing. If they’ve done weddings before, they should be able to give you some good guidelines.
Post # 7
@Coopsie: I dont personally have experience, but a lot of my friends did the twoonie bar or cash bar thing. They said they just used the online tools- they all gave about the same estimate. You basically calculate number of heavy drinkers, non drinkers, etc. Then based on what they tell you, you tweak it for your family.
Now, Im not sure if it’s the norm but one of my close friends told me that at the end of the night, they were only “short” $20 after they had paid for all alcohol, and mixes. They had a twoonie bar. So we’re doing the same, and anticipating having to pay for the mixes. The $2 typically covers the alcohol cost.
Also remember, any left over unopened bottles can just go back to the LCBO, so I figure better too much than to run out. Because you have to pay a premium with the permit, be sure you tell the bartenders not to open a new case of anything until one is completely gone. (mind you most should know this!).