- 7 years ago
- Wedding: December 2011
We are getting ready to actually start planning, and are interested in getting some bids from local restaurants for a reception. As you can tell from my screenname, we are looking to do something simple and pretty low key. We are considering restaurant receptions and even weighing the selfcatering route.
We are most interested in doing either an afternoon/late morning tea, or a “happy hour” cake, punch and appetizer reception. And we also want to do this on a budget for about 85-100 people.
The question is when I ask for bids from local restaurants what should I give them? Part of me is considering just telling them to price what they would provide for 85-100 people for fixed amounts: say a $1000, a $1500 option, a $2,000 option and a fourth wild card proposal where they can pitch us on a day, time or alternative that they would accommodate for a fixed price. Most places like to break things down to a per person charge, but I feel like you really get screwed on that and I was thinking that a flat fee bid might be a) more realistic for us b) more likely to avoid the wedding price mark up to get a better bid. I’ve done similar for work related catering.
Have any of you done this? What did you ask for in terms of a bid? I’ve read a lot of threads regarding what is fair, expected, etc. What it really comes down to is we are going to pay for our reception in cash, the wedding is not the priority for us, and if the numbers seem outrageous we will just do it ourselves. That said, we would love to avoid the hassle and just do a simple event.
Most of our attendees will be local, and many will be colleagues and friends from local non profit and political work that we do. We want the focus to be on community and having a chance to visit with friends and introduce them to each other. We are really flexible on dates and would even consider a Tuesday or Thursday evening.
Thoughts? Suggestions? I’ve found Wedding Bee really helpful so far as a reader, so looking forward to any responses. If there are past threads I have missed, I would be interested in seeing links to those, too.