(Closed) Giving your venue guests menu selections

posted 8 years ago in Food
Post # 3
177 posts
Blushing bee
  • Wedding: December 2010

i made a table plan on powerpoint with the name and place of each guests  – they were asigned specidic seats

i gave this to the venue to put up in their kitchen for the waiters

i colour coded them to each choice, ie people who ordered beef were in red, chicken were in yellow, vegetarians were in green

i also wrote on the back of placecards the food choice in small writing in pencil

however i didnt do escort cards, in england we dont tend to use them we use a table plan with names of tables and a list of names, and then placecards at the specific seat on the table

hope this helps

Post # 4
1701 posts
Bumble bee
  • Wedding: August 2010

I gave the vendors a list of each table with names and what they are getting, plus I helped to further denote by marking the nametags.

We only had 2 choices, plus one vegetarian. 

For the people getting the arctic char, I glued a gem onto their nametag.  I glued two gems onto the vegetarian’s nametag. Nothing for the people getting the sirloin. 


Post # 5
514 posts
Busy bee
  • Wedding: February 2011

Most weddings I have been too just ask in advance to get a rough estimate and then servers go around to the tables and ask the guests which dinner they want when they are seated. If people don’t remember, they just pick right then. Usually people say the same thing again but if they change their mind, this gives them a second chance. The caterer doesn’t usually only have exactly enough for what you told them.

Post # 6
459 posts
Helper bee
  • Wedding: April 2010

That’s not weird at all. At my wedding, we had each guest’s meal listed right on their place card (which was already at their seat, giving them less opportunity to hide it). This was standard procedure for my venue. I have been at other weddings where they put different colored ribbons on the escort cards that signaled your meal choice.

Post # 7
163 posts
Blushing bee
  • Wedding: September 2011

I was also planning on giving a chart to the hotel and highlighting who will get a vegeterian meal or any other dietary requirements. Perhaps you can do the same – although it will be a bit extra work for the waiters who will have to remember than information!

Post # 8
29 posts
  • Wedding: July 2011

I don’t mean to hijact your thread but I was wondering, how did you word your RSVP to know who had what meal? Like when two or more people are RSVPing on one card? Thanks!

Post # 11
463 posts
Helper bee
  • Wedding: May 2010

we had assigned seating and a place card at ever seat.  on the back of every placecard was a sticker.  blue meant fish, red was for beef and green was for vegetarian.  guests with allergies or special meals had a green sticker with an “S” for special.

we also gave our venue a list of the people at each table and who was having what.  my coordinator told me she had her servers familiarize themselves with the types of meals being served at the tables they were to look after.  she said severs walked around their tables prior to dinner to see the stickers and the seating order.

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