(Closed) Go Do you let Guests know the cocktail hour is over and reception is beginning?

posted 9 years ago in Logistics
Post # 3
796 posts
Busy bee
  • Wedding: April 2009

We had pretty much the same thing, but we had the bar move inside for the reception, so the bar closed about 5 minutes before the reception was supposed to start. So, once everyone got their last drink, the bartenders just said "we’re moving inside now". I think the DJ might have eventually announced it, also.

Post # 4
469 posts
Helper bee
  • Wedding: November 2008

Does the Mansion employ a coordinator who has been assigned to your wedding?  If so, that person will start to mingle around and let people know "it’s time to move to the ballroom".  Those people will start moving, and everyone else will follow.  It’s much more subtle that making an announcement. 

If you odn’t have a coordinator, you have have your bridal party start walking around to let people know.

Post # 6
2004 posts
Buzzing bee
  • Wedding: November 2008

Instead of saying "everyone come inside now" you could also say "dinner will be starting in 10 minutes, please make your way to the ballroom." That way you give your guests a reason to come inside rather than just herding them around. Food will motivate anyone to come in!

Post # 7
676 posts
Busy bee
  • Wedding: November 2009

That’s a really good question…I totally needed to know too and I didn’t even think of it. Your wedding venue sounds really nice!

Post # 8
297 posts
Helper bee
  • Wedding: April 2018 - The Grand Old House, Grand Cayman

My coordinator started spreading the word in the crowd and everyone else followed.  We didn’t do an announcement.

Post # 9
604 posts
Busy bee
  • Wedding: June 2009

We had a similar situation where we were moving people from the ceremony location to a cocktail location then to a reception location. 

We took the same approach Mrs. Kitten mentioned above.  Our coordinator starting spreading the word through the crowd and both moves happened really seamlessly without an announcement.  I think this could also happen just by having your wedding party spread the word as well if you don’t have a coordinator.

Post # 10
164 posts
Blushing bee
  • Wedding: September 2007 - Hyatt Lodge, Oak Brook IL

You can ask your caterer to assist you with this. They can have the servers start spreading the word…

Post # 11
652 posts
Busy bee
  • Wedding: July 2009

I will be having my wedding party assist me with getting everyone into the reception area

Post # 12
1 posts

I’m an event planner – most venues have a xylophone or some sort of chime – the banquet captain can roam the crowd playing a few notes… it’s amazing, the people just move (as long as they know where they’re supposed to go!)

Post # 13
76 posts
Worker bee
  • Wedding: October 2009

I’ve been to a wedding with a similar scenario- the lead musician was a wonderful pied piper, he played a clarinet or another wind instrument, I can’t recall. He did a little solo flourish with his music and beckoned us in for dinner, it was lovely! Easy Peasy!

Post # 14
7052 posts
Busy Beekeeper
  • Wedding: July 2010

There is an adorable template on Martha Stewart’s site for cute little paper banners (more like a sign but look like a waving banner) and she suggested that adorable little ones walk thru the room carrying them for the changes in the evening’s events.  I LOVE this idea (and my friends all have adorable kids who I’d love to show off besides my own son)!

Check her site out.  It’s in her new mag too!

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