(Closed) Going to look at potential venues.. What should we ask?

posted 8 years ago in Reception
Post # 3
Member
6394 posts
Bee Keeper
  • Wedding: September 2011

I was so worried about that, too, but on the day I went to look, I actually forgot my wedding binder and all of my prepared questions and it turned out just fine. The people you’re going to see should be used to brides asking questions, so they’ll probably address most of what you want to know already. Other than that, just don’t be afraid to ask for detailed explanations of things.

Good luck!

Post # 4
Member
7695 posts
Bumble Beekeeper
  • Wedding: August 2010

  • What does the cost of the rental include
  • How many hours do you have the space for
  • How much are additional hours
  • Do you have to use their provided caterer list or preferred caterer
  • Can you bring your own alcohol (if needed)
  • What do they provide in terms of tables, chairs, linens, napkins, centerpieces, decor, etc.
  • What are the possible ceremony/reception times
  • How many people does the space hold COMFORTABLY (not max)
  • How far in advance to you need to book the space
  • When is the first part of the deposit due…when is the total amount due
  • What are their restrictions (if any) ie some places dont allow anything to be thrown after the ceremony or for a grand exit
  • Do they have any pictures of weddings that have been held there before
  • Do they have the name of anyone you could get in contact with who has been married before
  • Is there an extra fee for corkage and/or  cake cutting
  • Do they provide cake cutting and serving utensils
  • Are there other vendors they suggest or are on a preffered list that you are supposed to use
  • Can you see them setting up for another wedding to get an idea of how things could look
  • If you want the space for less time do you get a reduced price

Im sure I could think of more questions or look in my planning books..but this is what I came up with off the top of my head! Yes, most places should address these things without you having to ask, but its always a good idea to have a long list of questions just so you dont miss something!

Post # 5
Member
610 posts
Busy bee
  • Wedding: October 2011

Ok so this is what Fiance and I did. We created a worksheet for questions to ask. On the top we left room for contact, deposit, dates available etc. We keep all of our stuff in a 3 ring notebook so it stays orgainized, and it’s easy to find business cards, and contract info.

Then we had a list of all the questions we wanted answers to. Some of the important ones I can remember off the top of my head were:

  • Time it is available;
  • Who is responsible for set up clean up
  • Restrictions for decorations
  • Electrical outlets
  • Bath room facilities
  • Noise restrictions
  • cake cutting fee
  • alcohol allowed?  corkage fee? open bar? etc
  • Any other weddings on same day?
  • Catering requirements:
  • Handicap access (if needed)

We also left space on the bottom to include any other details they mentioned that we forgot to ask. Also since you’re looking at 4 different ones, I would use it to record your initial thoughts and opinions about the place  So after you have seen all four, you can still remember what your first thoughts were. I would also take a camera, we took lots of pictures. Def. take notes it totally helps!

 

HAPPY VENUE HUNTING!

Post # 6
Member
1995 posts
Buzzing bee
  • Wedding: June 2010

very good lists PP!

  • noise restrictions
  • parking restrictions & guidelines
  • extras included? transportation? 1 night stay if hotel? DOC
  • rainy day plan
  • if cooking equipment need to be brought in – what are restrictions/outlets/sinks etc?
  • can you set up the night before?
  • discount if you have rehearsal dinner there?
  • how do they deal with the public – in in public location
  • any restrictions on officants
  • any restrictions on open flame

Post # 7
Member
73 posts
Worker bee
  • Wedding: September 2011

I agree with the other posters above but one question that most people overlook is Do they have insurance? Most places do have it but it’s better to check just in case!

Post # 9
Member
27 posts
Newbee
  • Wedding: December 2010

ask for a copy of their contract. the details they sneak in could help you decide between two places. pay attention to minimum balance requirements, etc.

Post # 10
Member
1518 posts
Bumble bee
  • Wedding: September 2010

Do they have a sound system and if not where are the hook-ups. 

How much set-up and tear-down time is allowed? Will you have to have everything taken out that night?

Do they have lighting or will you need to hire another company?

Any other fees or requirements… for instance our venue required a taxi, paramedic, and security to be there the night of if you had over 200 people in attendance. 

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