(Closed) Guest acceptance/decline rate?

posted 9 years ago in Paper
Post # 3
Member
10218 posts
Sugar Beekeeper
  • Wedding: November 2010

Usually it depends on how far in advance you send the out of town guests their invites.  Are you sending them the standard 8 weeks or so or are you sending save the dates which give them plenty of time to prepare.  How close are you to the people on the west coast?  If these are some of your best friends,  then they will definitely come, if they are more like close acquaintances then they may opt to skip the expense.

Post # 4
Member
7082 posts
Busy Beekeeper
  • Wedding: July 2009

We had an 86% accept rate for a destination Tahoe wedding.  I’m told that while not typical for DWs, accept rates this high are common for Lake Tahoe weddings… so I think it depends on how appealing your location is to travelers, how convenient (flights into Reno are incredibly cheap), and how free your date is for travel.

Good luck 🙂

Post # 5
Member
2271 posts
Buzzing bee
  • Wedding: August 2009

We are surprised by how many have accepted the invitation for both the wedding AND the pig roast. Because of the wedding being in early August (when many are vacationing) and on a Friday evening, we figured about 50% would accept for the wedding and 75% for the pig roast being held the next day. We are averaging 85% for both.

Post # 6
Member
1573 posts
Bumble bee
  • Wedding: August 2009

so far I have a 100% yes rate for all my out of towners and 99% rate for my local friends; my wedding is small only 59 people so only the closest people are coming; even my aunt from half way across the world is trying to make it! go figure

all my out of towners are my immediate family (California, Alaska, Wisconsin) first cousins (Texas, Illinos) his immediate family (England) and my fiance’s best friend (Australia)

 

I still have yet to hear from about 5 (my aunt half way across the world), an aunt and uncle from Virginia who may not make it I already called, two local friends who either didn’t send their rsvp yet and are planning to go or are waiting to see if they have other plans first

 

I guess I should feel happy we are loved and everyone we invited wants to celebrate with us; on the other hand I wouldnt mind a few more no’s so I can save money 🙂

Post # 8
Member
45 posts
Newbee
  • Wedding: December 1969

Not all of our RSVPs are in yet, but it looks like our rsvp yes rate will be around 75% — and basically everyone invited is out of town except for my immediate family.  But we are having a fairly small wedding (invited a bit less than 90 people total, and even some of those we invited knowing they couldn’t come) — I know that if we had invited more extended family and friends from out of town we would definitely have had a lower accept rate.

In addition to the factors other people have mentioned, I noticed that a couple big factors were the age of the guest and how much they like to travel in general.  More of our elderly relatives declined, and more of our 20-something guests aren’t sure yet if they can make it because of work/financial constraints.  So you might want to consider that, too – good luck! 

Post # 9
Member
426 posts
Helper bee
  • Wedding: July 2009

our Out of Town wedding had a 50% decline rate.  It did surprise me since our wedding is only a 6 hour drive from where most of our guests live and we got a great hotel room rate.

 We also did send out Save the Dates and we sent out the invitations 10 weeks prior to give people enough time to figure out travel. 

Post # 10
Member
1084 posts
Bumble bee
  • Wedding: September 2009

We didn’t do Save the Dates, but more felt people out when we were choosing the date.  We were trying for about 120 people, we’ve had about 5 people decline and about 10 people invite themselves or add guests, and about 10 people we added later, so we’re at +100% sort of.

Post # 11
Member
2856 posts
Sugar bee
  • Wedding: September 2009

Surprisingly, we had a 30% decline rate. It definitely is a blessing as our final bill is now MUCH smaller than expected.

Post # 12
Member
853 posts
Busy bee
  • Wedding: September 2009

i haven’t worked out the actual percentages but most said yes. many who couldn’t make it told us on receiving the std so we knew what our headcount was likely to be before we booked a location. it depends on how much advanced notice you give. our wedding’s in sept, we sent stds in feb, as soon as we had date and city set since we wanted everyone to be there.

Post # 13
Member
66 posts
Worker bee
  • Wedding: November 2008

Ours was just about a 50% decline rate, with 73% of the guest list Out of Town. We sent Save-The-Date Cards, had an informative website, sent the invites a little earlier than normal, and still 50% declined. There is just no way to tell, especially in this economy.

It ended up just fine, though. To meet our minimums, we upped the bar, upped the food, and had an amazing time!

Post # 14
Member
110 posts
Blushing bee
  • Wedding: April 2018

We had 70% of the invited guests accept. I think this is mainly due to colleges starting classes, and many out of town guests.

Post # 15
Member
174 posts
Blushing bee
  • Wedding: July 2009

We had a 64% acceptance rate with the majority of guests Out of Town. I was actually surprised it ended up being so low, as my sister’s wedding last August had a 90% acceptance rate. Only a handful of declines this year were counted as accepts last year. I was rather disappointed and wish we could have invited others, but it is what it is and we ended up having a blast!

Post # 16
Member
383 posts
Helper bee
  • Wedding: August 2009

Our acceptance rate was 77%. Our wedding is not destination and the invites were sent 9 weeks in advance. We allowed 5 weeks for the RSVPs to come back and in the first 3 we only received about 6 people altogether declining; all of our declines came in the last week before the RSVP was due OR never came at all.

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