(Closed) Guest Count

posted 5 years ago in Reception
Post # 2
Member
2425 posts
Buzzing bee
  • Wedding: July 2015

Keep in mind if you hire photographer, videographer, they are included in the guest count as well since you will be needing to feed these people as well. I would just invite 125 people and when you get some no rsvp than invite the other people aka b-list. You are going to be in big trouble if everyone rsvp yes because than you are going to need to find another venue in order to accomondate all these people. Save yourself the trouble and only invite the number of people the venue can hold up to. 

Don’t just assume some people will rsvp no because they might suprise you and rsvp yes.

Post # 3
Member
71 posts
Worker bee
  • Wedding: July 2015

Rule of thumb is don’t invite more than you can afford or you venue can hold. What happens if too many people RSVP yes?

Post # 4
Member
78 posts
Worker bee
  • Wedding: October 2016

View original reply
emm0172:  well, it is true you’re really not supposed to invite more than the venue can hold, but I really wouldn’t worry. You have a lot of family that is from a distance away.. even without distance, people get sick, etc. I’ve never heard of anyone having 100% attendance. The best is usually 80% which would put you at 124… I would shove it to the back of your mind and not worry. Especially if the invitations are already sent. 

Post # 5
Member
717 posts
Busy bee

I wouldn’t worry.  A lot of people say no.  Out of 155 people, you will definitely have at least 25 people say no.  You’ll be find.

Post # 6
Member
3031 posts
Sugar bee
  • Wedding: May 2015 - Walnut Hill Bed & Breakfast

I wouldn’t invite more than you can hold. 

I invited 100. I’ve gotten 70 “yes” back and 5 “no”. So we only have 25 left that we’re waiting to hear from…. (This doesn’t count me & my fiance, the officiant, photographers, dj, videographer etc).  That said, only a couple are out of state and the ones that are, are all within 2-9 hour drives.  We can seat 102 people in the dining room & if those are filled with guests then my vendors will be eating in the kitchen or at the bar. 

Post # 7
Member
676 posts
Busy bee
  • Wedding: June 2015

We invited 145, I’ve gotten 57 ‘yes’ and 20 ‘no’ so far. There is still another 2 weeks left before the reply by date. It’s been interesting, some people I thought for sure would come can’t make it due to work obigations (which is fine). And others who I haven’t seen in years are traveling all the way from the west coast to be there. So it is really hard to plan for!

Our venue could hold up to 200 though, so I wasn’t concerned about space. Also, FYI the vendors do not need to be included in my venue’s guest total as the venue has a side room for them to eat separatly if you wish.

Post # 8
Member
4813 posts
Honey bee
  • Wedding: June 2014

View original reply
emm0172:   Never invite more than the venue can hold.  If you send invitations early and have an early RSVP date, and if people RSVP  no,  then you can send additional invitations.

Post # 9
Member
6518 posts
Bee Keeper
  • Wedding: September 2013

View original reply
emm0172:  you should always expect at least a 15-20% decline rate . We invited a total of 220 and ended up with 167 (thank goodness)

IN your situation, you overinvited – it happens, most likely not all 155 will show. So I wouldn’t start to worry until you are over the 130 capacity.

Post # 10
Member
2256 posts
Buzzing bee

Don’t invite more than your venue can hold. You really never know with some people. I have cousins who never come to anything family related, but when my wedding was brought up, they were the first to say “oh we can’t wait”. I think it’s just the flow of the tide. Are they busy that year? Are they not? I never know. So I’m proceeding as if they’re coming.

I know that for me (being an Okie) travel for a Texas wedding is totally reasonable.

I would take a hard look at your guest list. Are you just inviting people to put forth a nice gesture? I saved myself that grief by not inviting second cousins or cousins who are just about my mom’s age and who never see me, or rarely saw me growing up. We’re just not close. It sucks that I can’t invite everyone, but I have an absolute max of 90 I can invite. I’ve invited 70 so far.

Post # 11
Member
974 posts
Busy bee
  • Wedding: May 2015

View original reply
emm0172:  We invited 210, expected/hoped for 120, our actual number is somewehre around 83-85. Most of our guests are out of towners so that is the reason for the huge regrets. 

Post # 14
Member
376 posts
Helper bee
  • Wedding: May 2015

View original reply
emm0172:  things can be surprising. We invited 150 and most people are traveling over 4 hours and it’s a Friday wedding on Memorial Day weekend. Truthfully a large portion was distant family who I havent seen in years and then there are some old coworkers.  We weren’t limited but I thought 60 so that’s what we planned for and as of now we are already at about 100 and i think 3 people have declined so still a lot outstanding. i think you are handling it well to wait to invite more so you don’t end up having issues with the space limits 

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