(Closed) Guest List Tracker

posted 6 years ago in Logistics
Post # 3
201 posts
Helper bee
  • Wedding: September 2012

I just discovered WeddingWire’s guest list tracker and I have to say that I’m sort of in love!  It does all the things you mentioned and lets you set up a seating chart.

Post # 4
12 posts
  • Wedding: July 2012

I made a spreadsheet on google docs (including names, addresses, RSVP information) and then “shared” it with my mom and sisters. Even though we all live in different states, we can all access the information at any time!

Post # 5
665 posts
Busy bee
  • Wedding: August 2012

@Bluejuly21:  I did this as well when Fiance and I were making the list.

I think I honestly might print out a sheet that has like guest name, rsvp, entree choice, etc. and write everyones name on the cards to keep track

Post # 6
1237 posts
Bumble bee
  • Wedding: October 2012

@his chippymunk:  I use weddingwire’s guest list tracker (which I LOVE by the way) but I also have a guest list spreadsheet that I created.

Post # 7
4333 posts
Honey bee
  • Wedding: September 2012

@Ms. Kitty:  I use weddingwire’s as well – I love that you can export it to excel!

Post # 8
637 posts
Busy bee
  • Wedding: July 2014

I did spreadsheet myself.  I keep track of everything 🙂

Post # 9
1765 posts
Buzzing bee
  • Wedding: September 2012

I’m using weddingwire… so helpful! I don’t know what I’d do without it.

Post # 10
16213 posts
Honey Beekeeper

I made a big bad spreadsheet with names, addresses, number invited, number attending, what gift I received and the date I sent the thank-you. 🙂

Post # 11
1576 posts
Bumble bee
  • Wedding: August 2013

Yea – I’m loving WeddingWire.

I use their budgeter, check list, guest list, and I’ll eventually put up the website there.

Loooove their budget aplication.

Post # 12
104 posts
Blushing bee
  • Wedding: September 2012

I have a master spreadsheet with multiple tabs on it that reference each other.

The main tab has the guest list if we were unlimited and the different lists that everyone is on and their addresses.

Based on the guest list the other tabs were calculated based on list on the master tab:

  • Save the Dates List
  • Shower (sent to MOH) with a column for gift given and a column for thank you note sent
  • Final Guest List with a column for the number on RSVP card in case someone messes up thier name, gift given and thank you note sent
  • RSVP tab with response, food choice and table assigned

I have another tab where I have the proposed seating chart shall everyone come. Which I’m pretty sure that not everyone will come.

PS – I’m a programmer. Can you tell?

Post # 13
3182 posts
Sugar bee
  • Wedding: May 2012

I loved my spreadsheet.  I used it for everything including figuring out the table numbers. I had their names/address to mail merge for STD labels, number of people per invitation, how many yes/no’s.  Then I had all my equations for percent of guests RSVP’d, percent saying yes, etc.  Also I used it to track special meal requests and what gifts we received.  

Post # 14
4194 posts
Honey bee
  • Wedding: July 2012 - Baltimore Museum of Industry

Excel sheet on google docs- shared with Fiance.

Post # 15
296 posts
Helper bee
  • Wedding: September 2012

I’ve been using theknot to track my guest list. I have the option to RSVP on the website, which automatically links it to my version of the guest list and updates the list for me. It’s pretty good. I like their planning tools, not so muhc their forums

Post # 16
10453 posts
Sugar Beekeeper
  • Wedding: February 2014

I’m going to use google docs. Then I can access it anywhere on my phone, iPad, computer, work, etc. It’s great.

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