(Closed) Guest List Tracker

posted 9 years ago in Technology
Post # 3
677 posts
Busy bee
  • Wedding: November 2009

Do you want to track RSVPs? I would just create a spreadsheet…I have one with their names, address, the number of people, the acceptance/decline and meal choice.

Post # 4
2207 posts
Buzzing bee
  • Wedding: September 2009

I use excel for ours, and highlighted the entire sheet in yellow.  As the responses start coming in, I list accept or decline and the number (I have a sum box at the bottom so I know the total number accepted), and unhighlight them.  That way now that the RSVP date is passed, I can quickly see who we are waiting on.  I can email you my template if you’d like, Ill just delte my guests names out of it.  PM me if you want me to send it on over

Post # 5
2470 posts
Buzzing bee
  • Wedding: September 2010

I am using excel. I created spreadsheets for each of our guest lists (Bride, Groom, Couple and a “Maybe” lists). Then I have a column of # of guests invited / # attending, full name, address, phone, email, RSVP and gifts (to keep track of what they gifted us and when).

Post # 6
1064 posts
Bumble bee
  • Wedding: October 2009

I have spreadsheets in excel one has all addresses and the other is just a list of names broken into catagories like Fiance family, my family, neighbors, friends… than I have a spot for RSVP #, gift, sent thank you.. this way you have one list with everything in one spot.

Post # 7
853 posts
Busy bee
  • Wedding: September 2009

i use excel. i’ve got the following columns:

rsvp (entered as a number, summing at the top so i don’t have to scroll all the way down to get headcount)

estimate (this is probably overkill but i had actual rsvp number if they had already rsvp’ed and if not, i had an estimate of whether they would likely come and if they would be 1 or 2 – ie bringing a +1. so at any point in time, i knew what our expected total headcount would be)

guest first/last name (separate columns so we can sort)

+1’s first/last name


phone number (in case you ever need a calling tree to chase down rsvps)

arrival/departure dates for oot guests

email addresses


we also had dates for when they got sent their std, invite, etc b/c we didn’t wait till all were completed to send them out.

we didn’t differentiate betw groom /bride etc but that can easily be added as as a column or you can color code

i’m a big fan of noting things in different columns b/c you can then sort for things.


The topic ‘Guest List Tracker’ is closed to new replies.

Find Amazing Vendors