(Closed) Guest Rooms Prepaid

posted 7 years ago in Etiquette
Post # 3
Member
3526 posts
Sugar bee
  • Wedding: August 2010

Oooh. That’s a toughie.

Is there anyway for you to prepay for them rooms but then still have your guests call to book rooms. Then as the rooms get booked the venue put a credit towards your final bill?

Post # 5
Member
4137 posts
Honey bee
  • Wedding: May 2011

ooh that’s tough. i would enlist your parents to spread the word that you have prepaid for all of the rooms, so people should pay you instead of the hotel. that approach depends on your family dynamic though — it would be okay in my family, but not in fi’s for example.

i think you’re going to end up footing the bill for the vast majority of your guests, so don’t go this route if you can’t afford the total bill.

Post # 6
Member
432 posts
Helper bee
  • Wedding: April 2011

Oh…man…can the hotel ask the guests to pay in cash and then discreetly give the money back to you? Just typing that sounds sketchy and unlikely :/

Post # 7
Member
1205 posts
Bumble bee
  • Wedding: December 2011

FI’s sister is doing something similar for her summer wedding this year, and one of the bridesmaids will handle booking the rooms and taking money…I think it’s uncomfortable for the bride or her family to ask for money for the rooms, but nobody expects bridesmaids to pay for people’s housing!  Can you pay the upfront fee, then put info on your website that says “Rooms are available at [venue] for a reasonable rate; please contact Bridesmaid to book a room” or something like that?

She can have the room list and they can “book” that way?

Post # 8
Member
3526 posts
Sugar bee
  • Wedding: August 2010

Oh, no, I meant more like just asking if it’s possible for the venue to coordinate guests who do want to stay at the inn. Even though you already have the whole place booked out. Does that make any sense?

Like they don’t have to know that you had to rent out the whole place to have your wedding there. Just include it as a hotel option then guests can call the inn themselves tell them they’re for your wedding. So if 1 room gets booked the venue will keep a tally of how many rooms get booked. At the end of the day if 10 rooms get booked they can take off $125 x 10 rooms off your final bill.

I mean that’s a lot of extra work for them but maybe negotiate that before booking them?

Unfortunately I would’ve normally assumed that as part of the “site fee” myself. But the inss/B&Bs I looked at in the past were only a couple rooms that would have been fine for immediate family and wedding party. But with that many rooms it would make sense to have your guests stay there and absolve some of the cost.

I would also def call around to hotels in the area and see what they are offering and offer the rooms at your venue at just a slightly lower cost.

Post # 11
Member
11325 posts
Sugar Beekeeper
  • Wedding: February 2011

Do you have a paypal account? it is free to sign up and super easy to use. I do think they take a small percentage when people pay you, but its not that much and it allows you to accept credit cards (which I think is key to actually getting paid). I love the bridesmaid idea. I’d have them call to “book” a room and then ask them if they’d like to pay via cash, check, or credit card. If they want cash or check they can mail it to bridesmaid. If they want credit card you can get their email address and send them a paypal invoice for the amount due. 

Post # 12
Member
10366 posts
Sugar Beekeeper
  • Wedding: September 2010

I would find a different place for guests to stay. Never front money you can’t afford to lose. It sounds like hurt feelings/financial disaster in the making!

Post # 14
Member
3526 posts
Sugar bee
  • Wedding: August 2010

@CorgiTales:

Hm. I actually like your paypal idea.

If you were planning on setting up a wedding website you can even set up a form via Wufoo for free. And have your guest “book” rooms that way.

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