Post # 1
We’re considering providing taxis (no shuttle bus is avail in the area) for our guests to and from hotels to the wedding. Everyone will be coming from out of town so they won’t know their way around, and our wedding is out in the country at a vineyard on dark winding roads.
I’ve thought of hiring five or six taxis and just telling people they’ll be at the hotel at a certain time and then return at two different times at the end of the reception (for those who want to leaver early vs. late). Then it’s just first-come first-serve. But, really, I have no way of knowing who’d want to do this/how many taxis to hire.
If we left it up to guests to coordinate, I’m skeptical that anyone would. It seems like getting an RSVP out of most people is hard enough! Then there’s the added hurdle of figuring out who pays for each taxi amongst the guests, or having an open-ended bill at the end of the night for an uncontrolled number of taxis.
Or, did you do something else that worked well? Thanks for any advice!
Post # 3
is there no local charter service available in the area? even a 14 seater van would be a good solution – you can rent it for a flat fee, and it would be muuuuch cheaper than multiple taxis….
Post # 4
My first suggestion would be to ask the hotels if they have shuttles for their guest, most places do and it should be at no additional charge. That is what we had our hotel do. 80 of our 100 guest were from out of town. Then we hired a limo from 10-12 to get people back at the end of the night. Hope this helps = )
Post # 5
Surprisingly, the multiple taxis were cheaper by about $100 than the only non-limo shuttle bus in the area. It’s a pretty tiny town, so we’re limited to the taxis or a limo company. We thought about renting a van and having someone drive, but the liability insurance was frightening. Thanks for the ideas, darn getting married out in the sticks! lol
Post # 6
We were in the same predicament…Wedding out of town for everyone in an area with very few options. We rented two vans and the realty company that we worked with actually hired the drivers. It worked out great! Vans were available all night and everyone could get home safely.
Post # 7
I was in a similar situation (with taxis) for a work event. In that situation, there was one person put in charge who roughly organized people into groups of 4. She didn’t actually have to do much, just make sure everyone had a group and called the cab company to let them know how many we needed. We expensed the fare so that was not an issue but you could ask a responsible person to make sure everyone has a group and provide the cash for the fare. If you could predict the demand ahead of time, IÄm sure you could get a cvompany to let you pre pay the cabs but you would not want o order more than necessary. In my experience, when people wanted to leave, they just needed to fill a cab so 2 people could not leave until they found 4 more and it worked fine.
Post # 8
slicey19, I like that idea! We’re fine with paying ahead for the cabs, or specifying a max number of cabs/trips and paying after. I’m pretty sure I can find someone on my side and someone on my FIs side to organize this for our friends. Thanks for sharing your experience!