Post # 1
This is silly and I think we already know what we should do, but we wanted to get the Hive’s take. We’ve been debating whether to provide guest shuttles between the hotel and the venue.
Our wedding is at a downtown venue. We blocked rooms at a hotel that’s a half a mile away, and we expect that about half of our guests (40-45) will stay there. The hotel and venue are very close, but the walk isn’t ideal. About a block from the venue, guests would have to walk under a dark overpass and there’s been construction in the area so it’s not exactly well-manicured right now. Other than that, the walk is fine. It’s also easily driveable (< 1 minute on Mapquest).
The hotel doesn’t provide shuttles so we would need to contract it out. We were gung-ho about providing shuttles at first – thought it would be a nice touch – but then a few people looked at us sideways, like “WTF are you spending your money on that for? It’s half a mile!” and we canceled. But since we’re having an open bar that we want guests to enjoy without worry, we’re thinking about adding the shuttles back.
In case it’s important: 1) almost all of the guests will have cars; 2) the guests we’re most worried about live in town and are not likely to be staying at the hotel; 3) everyone we’ve asked has said they would use the shuttle but wouldn’t miss it if it wasn’t there; and 4) price is a vague concern – we could move things around in the budget to make it work but it would be tight and we’d prefer to use the money elsewhere.
Post # 3
I think it is nice, but not necessary. I think most would just take a cab since they are dressed up and don’t want to walk – personally I wouldn’t mind taking a cab, the fare would be so cheap anyway.
Post # 4
It seems really silly to me to do a shuttle for half a mile. I would skip it.
Post # 5
We also felt obligated to provide shuttles for our guests, until we saw the price.
So we’ve decided NOT to do it, we will be calling cab companies in advance to let them know we’ll need their help, and we’ll have a couple of cabs waiting outside the venue. This is something you could do if you’re really worried about the walk/people driving.
Agree with PPs, although it’s super nice of you to consider your guests, transportation is really their own issue. Don’t worry about it. (And yes, I have to keep telling myself this, too!)
Post # 6
Ya its a dilemma…
As a guest (who likes to have a good time… aka drink) I like the idea of not having to drive. And I can tell you I’d really appreciate the ride after a night of dancing (thinking sore feet from being in heels all day).
Cab fare would work, but a shuttle would be better
(Thinking here how cab companies might not be all that impressed with a fare that is only going a few blocks… so finding them wanting to hang-out / help-out could be difficult…. visualize guests waiting endlessly for a cab to come get them)
Personally, I’d say if you can swing the cost of the shuttle then do it.
Your guests will no doubt appreciate such a “considerate / convenient” option
Post # 7
These responses are exactly the back and forth we’ve been having, lol. It does feel really silly to do shuttles for half a mile, but I know I would be totally thrilled if one were provided for me in the same circumstance.
Post # 8
@sportsgal31: So we’re in an almost identical situation! Our hotel (where the weddingparty/room block is) is literally not even a full block from the reception venue and the church is essentially 6 blocks from them both. We’ve been debating about the shuttle/transit or not for a while too, because it’s pretty cost prohibitive. However, I think we’ve reached this conclusion: we’re hiring a 12-18 seat limo bus (I dont want to climb down into anything, or slide around seats) to deliver the families and bridal party to the ceremony. Since most companies require a 4 hour minimum, we’ll use them after the ceremony to shuttle people back to the reception venue (it will be 80+ degrees that day, our grandmothers are 80+ years, etc.) After that, we plan to have them outside to run a quick route for whomever needs it until they fill the remainder of their time. We will be posting a sign in the venue lobby that says “Complimentary Shuttle will be making trips around mid-town until 9:00pm” or something to that effect. It’s a tough call though!
Post # 9
I’d base it on how easy it might be to catch a cab from the venue to the hotel after the reception. If it’s an area where cabs are plentiful, then you can probably skip the shuttle, but if it’s an area where you’re going to have guests waiting a half-hour if you need 7 or 10 cabs all at the same time, then you almost have to do the shuttle.
Our venue is about a 20-minute drive from the hotel and we are discouraging our Out of Town guests from getting rental cars, and the venue isn’t in the easiest location to get a taxi, so we’re pretty stuck with a shuttle.
Post # 10
Don’t do the shuttle – I have been to so many weddings where the shuttle just doesn’t work correctly. Either they didn’t stop at all the hotels they were supposed to – or they didn’t show up – or they went to the wrong venue, it is just another thing you’ve got to organize and make sure it’s running correctly.
Our venue was about a 5 minute drive from where most of our guests were staying. People took cabs – If anyone cared, no one said anything to me about it.
Post # 11
Another wrinkle: We have a trolley to take us around downtown for bridal party pictures before the ceremony. There’s enough time in our timeline for the trolley to do 2 quick shuttle runs after dropping us at the venue. Then we’d only have to arrange for end of night transportation. But the headache of trying to decide when to re-start the shuttle service (right after dinner? around 10? at the end of the reception – 11:30?) got us out of sorts.
We also haven’t figured out how to get ourselves and the bridal party back to the hotel at the end of the night.
ETA: Again, a lot of angst over 0.5 mile.