Post # 1
I’m planning a Destination Wedding in Los Angeles. Problem is, almost all of the venues we’re looking at are 1+ hours away from the LA airport. I know several people will rent cars with their families because they will spend a few days in CA before/after the wedding. But what about the individual guests who are coming alone? I don’t want them to fork out more money to rent a car by themselves. And taxi costs would be exorbitant. If I pay for some sort of shuttle/transportation to pick them up, that would be nearly impossible to arrange as guests will be coming in different days/times.
The best I can come up with is to have guests notify me if they want to share a rental car with other guests & split the costs. Then I can get several guests in contact with each other to arrange things.
Any other ideas? Should I even be worried about this?
Post # 2
I don’t think you should get involved with rental cars. Let them work that out themselves. It’s way beyond the scope of your duties. People traveling to your wedding will check into a hotel first near by the venue. Provide transport to the wedding from the hotel and back.
Post # 3
No, don’t worry about it.
If I flew to LA for a wedding, I’d probably get a rental car so I could explore the area. I would appreciate you pointing out the distance from the airport on a website, though.
Post # 4
This is not something you should be concerned with. These people are adults. They can figure out transportation from the airport. If renting a car, plus a fight, plus a hotel stay is too expensive then some guests will not attend. Nothing you can do about that. I know I would personally not feel comfortable sharing a rental car with someone I didn’t even know.
Post # 5
I wouldn’t worry about it. It’s pretty easy to get around town with Lyft and Uber. In a lot of cases, it’s cheaper to just do that than to pay for a rental car. How far out are these venues, are they outside of the city?
Post # 6
if you arrange a hotel block near the venue and transport between venue and hotel, everyone will be happy.
Post # 7
comrse: I wouldn’t worry about it. I would personally rather pay for my own rental car than car pool for an hour with strangers!
Post # 8
As someone who lives in LA, I would definitely not arrange transportation for people. Most people would prefer to have some sort of independence, and with the traffic around LAX (all of LA for that matter), you wouldn’t be able to get enough shuttles to account for all the different times people would fly in/out. As much as we’re trying to get out of the mindset, you absolutely need a car in LA, and your guests will be stranded if you only provide transportation to/from the airport.
Also, I’m sure most of your guests have been to weddings in a different city/state, and are perfectly capable of arranging their own transportation. This is definitely not something I would worry about.
Post # 9
Thanks, Bees!! I don’t know why I was so concerned about this. I guess I felt like I needed to be helpful to make it easier on my guests. But you’re right-they will include that cost in their budgeting & can make their own plans.
peridot456: Venues are a little over an hour away from the airport.
Post # 10
You could use Uber Events. You pledge a certain amount in advance to Uber and give your guests the promo code. You can either give them a discount for their ride or pay for their entire ride (depending on how much money you want to spend). You are only charged for what your guests actually use in the end.
It’s on our list of “if we have money left over, it’d be nice” but by no means necessary. As a LA resident I think you’re fine without it!
Post # 11
I see many posters are saying “don’t worry about it”… I semi agree with this.
You are not responsible for providing this element of transportation, so I would not stress about it. I would not spend hours worrying about it.
However, it would be wonderful of you to provide something – at least guidance – for your guests. I think it is so thoughtful of you! If you still want to do this, I would reccomend calling some area hotels to see if anyone provides a free shuttle to and from the airport. Many hotels do this. If you find some, then you could get the word out to your guests.
Another option is to ask close family and friends (aunt, uncles, etc) who may be getting rental cars, and have extra room, to reach out to other family members and offer them a ride. This won’t fix the issue for everyone but it could save a cousin or two the cab fare!
A last option is to hunt around for good car rental deal – online discount or travel agent booking packages, and then make this info available to your guests.
Overall, don’t worry too much. Weddings are very expensive, so a cab fare would probably be the least of my concerns, as a guest. It’s just so nice that you care enough to try and help!