Post # 1
My own day-of timeline is driving me nuts, but now I’m worrying about my guests. We are having the ceremony and reception at the same location and the hotel is about 15-20 minutes away (depending on lights). We are renting a school bus for our guests, and the bridal party is using the hotel shuttle to get there since neither of us care for limos. We can use the hotel shuttle for 3 trips before the wedding, leaving one trip for our guests if needed to get there (girls take one trip, guys take another).
Our ceremony begins at 5:30, and since we only have the one school bus, what time should it pick up guests? We were thinking of it taking two trips, but it would look like this:
Depart hotel with group #1 at 4:15.
Arrive at venue around 4:35.
Depart for hotel around 4:40.
Arrive back at hotel around 5:00, and depart with group #2 around 5:10.
Arrive at venue around 5:30….which doesn’t work because that’s the time for our ceremony.
I already don’t like how the first round of guests will be standing around for an hour before the ceremony, but group #2 is cutting it too close. We don’t know how many guests will be staying at the hotel, so we might just need one round and the one round with the hotel shuttle. The contract with the bus company says two rounds though. Thoughts?
I have to say that the hotel and transportation have been the worst part of planning so far. :/
Post # 3
I’m struggling with the same thing right now. I have the our shuttle for 8 hours as much as I’d like but if I do two trips I don’t want my guests to be hanging out too long or rushing to get over there. I’m going just doing to do one trip (pickup at hotel at 4:30) and have them dropped off about 5:10 for a 5:30 ceremony. We’re getting a 55 passenger bus and I’m going to hope that will be enough. Many of my guests are local so I’m hoping they’ll drive themselves over.
If I was in your situation, I would probably sacrifice the girls shuttle over there if need be. Have all of us drive over in a car together (or two) and the overflow of guests use the shuttle trip.
Post # 4
All the girls and guys can’t fit into one shuttle, so we need to take separate ones. Plus, we’re doing a first look at the venue, so I can’t ride over in the same shuttle as my fiance.
My fiance wants the two trips and doesn’t care that our guests will be standing around for an hour. He’s calling it a “family reunion” and they can all chat. Personally, I think it’s rude to have them waiting that long. Total difference of opinion on this issue!
Thanks for your reply! Maybe if the bus can hold everyone, we only have to do one trip like you’re doing, then anyone left over who missed the bus can take the 10-person shuttle a little later.
Post # 5
@Michelle1227: Gotcha! I meant maybe drive over in a car with your BMs, not on the shuttle with your groomsmen.
Post # 6
I totally agree that hotel and transportation have been the toughest for me too and we will transport guests in waves prior to the ceremony. As far as having downtime for an hour we also have the same thing but this is what we are doing.
We are having our ceremony at 4 and actually put in our “invite” that we will be having pre-ceremony refreshments from 3-4.
1) Pre-ceremony refreshments (light snacks, flavored waters, light drinks – beers/bellini’s)
2) Lawn games – cornhole, horseshoes etc
I’m not sure if your venue can accomodate these things but some other things to pass the time:
1) Guest Book – we are doing a video guest book where everyone has to say their favorite memory of us
2) other icebreaker type stuff I’ve seen cute cards that have ways to get guests to mingle
Up to you on gauging what your guests would be up for – mine are mostly friends, super close family and drinkers