(Closed) Guests with special diets: How to accommodate?

posted 5 years ago in Reception
Post # 2
10649 posts
Sugar Beekeeper
  • Wedding: January 2011

I think most vendors will do this for free if you’re having a plated meal.  We just had to note where they were sitting on their seating chart.  I requested that guests write dietary restrictions on the back of the RSVP card or email me.

Post # 4
1580 posts
Bumble bee

When we were deciding on a caterer they provided a tasting of all the meal options including vegan and we selected the options we wanted to have served.  Since we only had a couple veggies we picked two meat dishes and invidually ordered the 2 or 3 meals for our veggies at no cost.  As pp said, we had to provide a seating chart (which was also used for by our venue). 

Maybe if you have additional dietary needs, you can ask for a sample of a gluten free option etc during your tasting.  So you know what you’re providing.

Post # 6
816 posts
Busy bee
  • Wedding: February 2013 - Mansion House at the MD Zoo

Pantone032:  Our caterer provided vegetarian/gluten free meals and a vegan meal for a few of our guests. They didn’t charge us extra or anything. FOr the people who have such bad celiac that they has to worry about cross-contamination, you might want to ask them. A lot of people in that situation are comfortable either eating before or bringing their own food since it is such a concern. Most non-GF caterers will probably not be able to guarantee absolutely no cross-contamination. Alternately, you could maybe look into getting a Girlfriend caterer or restaurant to provide pre-packaged Girlfriend meals for just those people. We did that with people who keep Kosher since if the caterer does not keep a kosher kitchen, separate utensils, etc, people who are Kosher can’t eat it. Just check with your caterer first so they don’t think you’re trying to undermine them–most are understanding of things that are outside of their scope.

Post # 7
4891 posts
Honey bee
  • Wedding: October 2014

Pantone032:  We only had a couple people with dietary needs (vegetarian and GF). Our vendor was easy to work with for those items. They provided the vegetarian as one of our options, if needed… and just needed to know about any Girlfriend meal types (our beef was easier to make GF) to provide for the one that needed that.

Post # 8
353 posts
Helper bee
  • Wedding: October 2014

Pantone032:  I had several wheat free/vegetarian/no dairy/no egg etc. and the caterer prepared them for normal plate cost, no problem.

But I would definitely speak to your friends, and ask them how they normally manage it when going out for dinner etc. as they will know how extreme the carefulness needs to be, and will be the best people to advise you.

Post # 9
5153 posts
Bee Keeper
  • Wedding: June 2014

Pantone032:  Your caterer should definitely have a solution to this, at no cost. I would assume they are extremely careful about cross-contamination as their reputation is on the line. No one wants to be the caterer who caused an allergic reaction. If the allergy is really so truly severe, the person with it may choose to eat beforehand, anyway. 

Post # 10
963 posts
Busy bee
  • Wedding: March 2015 - On a Cliff Overlooking the Bay, Florida


Pantone032:  The first thing my caterer asked me was are there any known allergies. I advised them 1 Gluten allergy and 1 family member is a vegetarian. Every time I talk to the caterer they ask any updates on allergies for other guest. My caterer is doing complementary plates for the special diets I just need to advise them who to deliver the plates to.

Post # 11
86 posts
Worker bee
  • Wedding: July 2014

Our caterer had a special, seperate option (vegtable stuffed portobellos) that was gluten/dairy/nut free and veagan.  We had a buffet, and the 8 or so people out of our 150 guests, just mentioned it to the caterers serving at the buffet.  There were no extra charges.

Everyone who had dietary requests that we accomodated was extremely greatful, and touched.

Post # 12
2523 posts
Sugar bee
  • Wedding: July 2014

My vendor did this for free.  We didn’t even have a plated meal (we did family style), but they made a special plated meal for those with eating restrictions.  We asked for dietary restrictions on our wedding invitation.  There were a whole bunch of ridiculous ones which we ignored, but we just passed the information along to the venue for the legitimate ones.  

Post # 13
2942 posts
Sugar bee
  • Wedding: May 2014

Your caterer should help, but people who are so sensative that they have to worry about potential cross contamintion do typically take care of them selves. Not that they should have to, but the ones that I know tend to bring something with them that they can have on the side.

Post # 14
48 posts
  • Wedding: June 2015

My Fiance is allergic to eggs and tree nuts.  We were forthcoming to both our caterer and out cake baker and both were willing to ensure alternatives…without any hesitation.  

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